Accounting Analyst & Exec Admin Resume

Candidate Pitch:

Accomplished executive assistant with over a decade of progressive experience supporting C-level executives, department heads, and cross-functional teams in fast-paced and high-pressure corporate environments. Noted for seamlessly managing complex calendars and high-volume emails, coordinating domestic and international travels, organizing meetings, and providing detailed expense reports—driving operational excellence across healthcare, technology, and consumer goods industries. Expert in navigating high-volume communications, maintaining financial oversight, and executing confidential initiatives with precision and discretion. Adept at anticipating executive needs, streamlining workflows, and fostering alignment between leadership and stakeholders. Known for strong problem-solving abilities, a proactive mindset, and proven ability to balance multiple priorities, thrive under pressure, adapt quickly, and deliver results that elevate organizational performance. VANTEDGE MEDICAL – RANCHO CORDOVA, CA Senior Executive Admin 01/2025 − Present  Serve as primary liaison between ownership and internal/external stakeholders to ensure timely and clear communication across all channels.  Manage day-to-day administrative operations, including data entry, document filing, and office logistics, while efficiently handling confidential information with discretion and professionalism.  Maintain financial records and oversee expense tracking, contributing to an accurate invoice process, monthly reporting, and budget alignment.  Expertly manage and optimize complex calendars, coordinate all aspects of the Preside, CFO, and VP of HR schedules, including a high volume of complex domestic and international travel arrangements; understand the executives' needs and work to meet them.  Act as the primary point of contact for the President, CFO, and VP of HR, handling all communications with precision and professionalism.  Lead the organization and coordination of executive meetings, including agenda preparation, minute-taking, and action item follow-up. Career Highlight:  Solely managed calendars, travel, and expenses for five executives in the absence of designated support, which ensured uninterrupted operations L’ORÉAL (SKINBETTER SCIENCE) – PHOENIX, AZ Administrative Business Partner (Contract) 08/2024 – 12/2024  Supported the U.S. field sales team by resolving inquiries and ensuring prompt response within SLA timelines.  Executed Salesforce CRM tasks with accuracy, contributing to clean data used for sales forecasting.  Drove the planning and execution of strategic projects and initiatives, ensuring alignment with company goals and timelines.  Managed other executive assistants, providing guidance, support, and mentorship to ensure high performance and professional growth.  Assisted the Senior Compliance Analyst with annual resale certificate renewals, improving turnaround and completion time. SCREENBEAM – SAN JOSE, CA Lead Executive Admin 01/2022 – 07/2024  Delivered comprehensive administrative support to the Sales Team, including payroll coordination, reporting, and internal communications.  Managed meeting logistics, documented discussions, and tracked follow-up actions, enhancing accountability and project momentum.  Monitored and maintained records for sales data, customer interactions, and performance metrics, supporting leadership in deriving data-driven business decisions.  Took charge of managing complex calendars, coordinating meetings across multiple time zones, and ordering and coordinating team lunches and events.  Prepared and submitted expense reports as well as handled ad hoc tasks to ensure executive success. SAMSUNG, INC. – SAN JOSE, CA Executive Assistant I 10/2021 – 01/2022  Handled multiple requests with sound judgement, seeing beyond the day-to-day and anticipating changing needs, while staying calm under pressure.  Scheduled, planned, and executed off-site and team events while managing travel logistics and adapting to last-minute changes.  Reconciled all expenses on a monthly basis and collated and distributed correspondence, spreadsheets, slide decks, and meeting agendas. Senior Executive Admin 05/2019 – 09/2021  Managed and optimized complex executive calendars, including high-volume domestic and international travel arrangements.  Acted as the primary point of contact for the President, CFO, and VP of HR, handling all communications with professionalism.  Organized and coordinated executive meetings by preparing agendas, recording minutes, and ensuring follow-up on action items.  Supported strategic project planning and execution in alignment with company goals and timelines.  Provided leadership and mentorship to other executive assistants to ensure consistent high performance. SCHNITZNER INDUSTRIES, RANCHO CORDOVA, CA Office Manager 07/2017 – 04/2019  Learned from and fostered relationships with key sales representatives.  Assumed responsibility for maintaining the stock room/printer area, ensuring items timely ordering of supplies.  Planned and executed company events, such as holiday parties, golf tournaments, Shop BBQs, etc.  Assisted with the preparation of reports, expense statements, and confidential documents.  Coordinated special projects and events, ensuring timely completion and attention to detail.  Supported executives in both professional and occasional personal matters where confidentiality is essential.  Supported and learned key roles within the accounting office, addressing day-to-day office needs and communicating service needs with the Shop warehouse team.  Rendered assistance to the Accounting department and senior leadership with various tasks, including payroll, insurance, credit card statements, and filing.  Efficiently executed various administrative office tasks. THE NEXT STEP, SAN JOSE, CA Office Manager 10/2015 – 05/2017  Delivered expert assistance with special assignments/projects, as needed  Worked collaboratively on the department’s All-Hands presentations.  Organized and prepared materials for leadership meetings, operational reviews, and all-hands sessions.  Handled confidential communications and documentation with discretion.  Processed expense reports and managed procurement requests.  Coordinated and organized team events, off-sites, and strategic planning sessions.  Supported in the hiring and onboarding processes for executive assistants.  Created and maintained operational dashboards and tracking mechanisms. GENUINE PARTS COMPANY, SACRAMENTO, CA Office Administrator 06/2013 – 09/2015  Performed a wide range of administrative and accounting tasks, including report preparation, check writing, data entry, order processing, customer service, account setup, and document filing  Carefully reviewed and adjusted billing codes from headquarters to ensure accuracy and compliance  Managed daily accounting for store operations, including fund transfers from local bank accounts to headquarters  Issued month-end accounts receivable statements to store locations for timely financial reporting Career Highlight:  Played a key role in securing and maintaining miscellaneous accounts, contributing to accurate transaction processing and successful bank account reconciliation EARLIER CAREER BTW MINISTRIES, SAN JOSE, CA Office Manager, 07/2011 – 06/2013 CAPITAL INSURANCE GROUP, INC., SACRAMENTO, CA Underwriting Assistant (Contracted), 07/2011 – 03/2013 MASTER DOCUMENT, INC., SACRAMENTO, CA Administrative Assistant (Contracted), 09/ 2010 – 04/2011 SUTTER HEALTH, SACRAMENTO, CA Administrative Assistant, 11/2006–06/2008 Legal Secretary, 05/2006 – 10/2006 VANTEDGE MEDICAL – RANCHO CORDOVA, CA Senior Executive Admin 01/2025 − Present  Serve as primary liaison between ownership and internal/external stakeholders to ensure timely and clear communication across all channels.  Manage day-to-day administrative operations, including data entry, document filing, and office logistics, while efficiently handling confidential information with discretion and professionalism.  Maintain financial records and oversee expense tracking, contributing to an accurate invoice process, monthly reporting, and budget alignment.  Expertly manage and optimize complex calendars, coordinate all aspects of the Preside, CFO, and VP of HR schedules, including a high volume of complex domestic and international travel arrangements; understand the executives' needs and work to meet them.  Act as the primary point of contact for the President, CFO, and VP of HR, handling all communications with precision and professionalism.  Lead the organization and coordination of executive meetings, including agenda preparation, minute-taking, and action item follow-up. Career Highlight:  Solely managed calendars, travel, and expenses for five executives in the absence of designated support, which ensured uninterrupted operations L’ORÉAL (SKINBETTER SCIENCE) – PHOENIX, AZ Administrative Business Partner (Contract) 08/2024 – 12/2024  Supported the U.S. field sales team by resolving inquiries and ensuring prompt response within SLA timelines.  Executed Salesforce CRM tasks with accuracy, contributing to clean data used for sales forecasting.  Drove the planning and execution of strategic projects and initiatives, ensuring alignment with company goals and timelines.  Managed other executive assistants, providing guidance, support, and mentorship to ensure high performance and professional growth.  Assisted the Senior Compliance Analyst with annual resale certificate renewals, improving turnaround and completion time. SCREENBEAM – SAN JOSE, CA Lead Executive Admin 01/2022 – 07/2024  Delivered comprehensive administrative support to the Sales Team, including payroll coordination, reporting, and internal communications.  Managed meeting logistics, documented discussions, and tracked follow-up actions, enhancing accountability and project momentum.  Monitored and maintained records for sales data, customer interactions, and performance metrics, supporting leadership in deriving data-driven business decisions.  Took charge of managing complex calendars, coordinating meetings across multiple time zones, and ordering and coordinating team lunches and events.  Prepared and submitted expense reports as well as handled ad hoc tasks to ensure executive success. SAMSUNG, INC. – SAN JOSE, CA Executive Assistant I 10/2021 – 01/2022  Handled multiple requests with sound judgement, seeing beyond the day-to-day and anticipating changing needs, while staying calm under pressure.  Scheduled, planned, and executed off-site and team events while managing travel logistics and adapting to last-minute changes.  Reconciled all expenses on a monthly basis and collated and distributed correspondence, spreadsheets, slide decks, and meeting agendas. Senior Executive Admin 05/2019 – 09/2021  Managed and optimized complex executive calendars, including high-volume domestic and international travel arrangements.  Acted as the primary point of contact for the President, CFO, and VP of HR, handling all communications with professionalism.  Organized and coordinated executive meetings by preparing agendas, recording minutes, and ensuring follow-up on action items.  Supported strategic project planning and execution in alignment with company goals and timelines.  Provided leadership and mentorship to other executive assistants to ensure consistent high performance. SCHNITZNER INDUSTRIES, RANCHO CORDOVA, CA Office Manager 07/2017 – 04/2019  Learned from and fostered relationships with key sales representatives.  Assumed responsibility for maintaining the stock room/printer area, ensuring items timely ordering of supplies.  Planned and executed company events, such as holiday parties, golf tournaments, Shop BBQs, etc.  Assisted with the preparation of reports, expense statements, and confidential documents.  Coordinated special projects and events, ensuring timely completion and attention to detail.  Supported executives in both professional and occasional personal matters where confidentiality is essential.  Supported and learned key roles within the accounting office, addressing day-to-day office needs and communicating service needs with the Shop warehouse team.  Rendered assistance to the Accounting department and senior leadership with various tasks, including payroll, insurance, credit card statements, and filing.  Efficiently executed various administrative office tasks. THE NEXT STEP, SAN JOSE, CA Office Manager 10/2015 – 05/2017  Delivered expert assistance with special assignments/projects, as needed  Worked collaboratively on the department’s All-Hands presentations.  Organized and prepared materials for leadership meetings, operational reviews, and all-hands sessions.  Handled confidential communications and documentation with discretion.  Processed expense reports and managed procurement requests.  Coordinated and organized team events, off-sites, and strategic planning sessions.  Supported in the hiring and onboarding processes for executive assistants.  Created and maintained operational dashboards and tracking mechanisms. GENUINE PARTS COMPANY, SACRAMENTO, CA Office Administrator 06/2013 – 09/2015  Performed a wide range of administrative and accounting tasks, including report preparation, check writing, data entry, order processing, customer service, account setup, and document filing  Carefully reviewed and adjusted billing codes from headquarters to ensure accuracy and compliance  Managed daily accounting for store operations, including fund transfers from local bank accounts to headquarters  Issued month-end accounts receivable statements to store locations for timely financial reporting Career Highlight:  Played a key role in securing and maintaining miscellaneous accounts, contributing to accurate transaction processing and successful bank account reconciliation EARLIER CAREER BTW MINISTRIES, SAN JOSE, CA Office Manager, 07/2011 – 06/2013 CAPITAL INSURANCE GROUP, INC., SACRAMENTO, CA Underwriting Assistant (Contracted), 07/2011 – 03/2013 MASTER DOCUMENT, INC., SACRAMENTO, CA Administrative Assistant (Contracted), 09/ 2010 – 04/2011 SUTTER HEALTH, SACRAMENTO, CA Administrative Assistant, 11/2006–06/2008 Legal Secretary, 05/2006 – 10/2006 Accounts Payable and Receivable Cost Accounting and Optimization Budget Forecasting Financial Reporting Account Reconciliation General Ledger Management Tax Documentation and Compliance Auditing and Variance Analysis Automation and Process Improvement Data Analysis and Visualization Vendor Relations Accounts Payable and Receivable Cost Accounting and Optimization Budget Forecasting Financial Reporting Account Reconciliation General Ledger Management Tax Documentation and Compliance Auditing and Variance Analysis Automation and Process Improvement Data Analysis and Visualization Vendor Relations