US Program Coordinator Job

Summary of Responsibilities

• Provides broad administrative support including scheduling and coordinating meetings and conferences, and travel planning.


• Works with the program director to coordinate project work-planning and tracking.


• Supports project activity implementation monitoring for the program.


• follows through on contractual management in coordination with relevant teams (finance, procurement etc.)


• Works with the program director and team on budget development and tracks spending for activities.


• Ensures program activities are documented according to Ipas systems as required.


• Supports project reporting and documentation under the direction of the Program Director


• Acts a liaison with fiscally sponsored organizations to coordinate administrative and financial tasks including procurement support, travel expense reconciliation, tracking invoices and other deliverables to submit to Donors, and payment support under the direction of Controller or Chief Financial Officer.


• Maintains the team's SharePoint site and organizes electronic document storage

Minimum Requirements

• Experience in planning, administration, and/or logistics


• Commitment to reproductive justice


• 2-3 years of project support experiences, including providing support with budgeting, expense management and other financial procedures


• Ability to work in a diverse and dynamic environment


• Demonstrated analytic and problem-solving skills


• Strong communication skills


• Working knowledge of Microsoft Office Suite, particularly Excel


• Ability to travel up to 10%

Preferred Qualifications

• Qualification and Certification in Project Management


• Experience managing grants, funds, and/or budgets.


• Ability to work with clear targets with minimum supervision.


• Ability to coordinate with multiple stakeholders.


• Fluency in other languages (Spanish, French, Portuguese or others)