TWDB - 27-15 Outlays Reviewer (Program Specialist I-II) Job

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account in the CAPPS online application system at https://tinyurl.com/CAPPS-Explore-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

Salary Ranges:

Program Specialist I - $3,581.33 - $4,123.00***

Program Specialist II - $4,124.00 - $4,666.67***

GENERAL DESCRIPTION

Performs routine (journey-level) to moderately complex (journey-level) technical assistance work reviewing and analyzing financial data for the Texas Water Development Boards (TWDB) Disbursement Review Team. Work involves reviewing and approving funding releases. Provides customer service and technical assistance to internal staff regarding outlay review and processing for TWDB financial assistance programs, including the Drinking and Clean Water State Revolving Fund programs. Reviews invoices, analyzes and approves outlays required in support of disbursement requests for federal programs. Coordinates closely with the Outlays and Escrows Department in the Program Administration and Reporting (PAR) Division and Regional Water Project Developments (RWPD) team managers and engineering staff as needed to help ensure the ongoing success of projects, the timely review, and approval of disbursement requests (outlays) following procedures and programmatic requirements. Responsible for ensuring that all documents are maintained with exemplary organization and quality and are accurately prepared for review and payment processing/release in a timely manner. May train others. Works under moderate to general supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Disbursement Review Department.

ESSENTIAL JOB FUNCTIONS

Analyzes and approves disbursement requests in the form of outlay reports submitted to the TWDB in accordance with approved procedures and programmatic requirements.
Ensures that all documents are accurate and maintained with exemplary organization and quality and are accurate for review and payment processing and/or release.
Reviews budgets, invoices, and incoming outlays.
Coordinates closely with RWPD engineering staff on project status and project budgets issues.
Coordinates closely with PAR on outlay processing.
Processes information by auditing and verifying financial data.
Assists in preparation of reports
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Graduation from an accredited four-year college or university with a bachelors degree in Public Administration, Planning, Science, Business, Finance, or a related field.
Professional Experience:
Program Specialist I: One year of relevant work experience in finance and/or accounting.
Program Specialist II: Two years of relevant work experience in finance and/or accounting.
Relevant education and experience can be substituted for each other on a year-for-year basis.

PREFERRED QUALIFICATIONS

Experience processing, reviewing, reconciling, or approving invoices, payments, reimbursement requests, accounts payable transactions, or other financial documentation.
Experience supporting project, program, contract, grant, capital improvement, construction, infrastructure, or other large-scale business initiatives.
Experience tracking budgets, project expenditures, funding sources, reimbursements, or financial reporting.
Knowledge of project lifecycles, including planning, budgeting, implementation, monitoring, and closeout activities.
Experience identifying and resolving financial discrepancies, documentation issues, or compliance concerns.
Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Experience using Microsoft Teams, Planner, SharePoint, Power BI, or similar collaboration and business applications

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

Knowledge of local, state, and federal laws and regulations relevant to the Regional Water Project Development Division.
Knowledge of the principles and practices of public administration.
Knowledge of federal funding programs.
Skills in using Microsoft Office programs such as Word, Excel, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in identifying complex problems, reviewing related information to develop and evaluate options, and implementing solutions.
Ability to maintain the security or integrity of critical infrastructure within Texas.
Ability to meet agency in-office requirements.
Ability to prepare reports.
Ability to adapt to changing priorities.
Ability to quickly learn and implement procedures.
Ability to work accurately with programmatic and numerical details in a fast-paced, high-volume setting.
Ability to analyze, interpret programmatic, and financial data.
Ability to work effectively in a dependable, organized, and productive manner to meet deadlines.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to all stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.

Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance, Company Cafeteria

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development. The TWDB's main responsibilities are threefold: collecting and disseminating water-related data; assisting with regional water supply and flood planning that contributes to preparing the state water plan and state flood plan; and administering cost-effective financial programs for constructing water supply, wastewater treatment, flood control, and agricultural water conservation projects.