Team Coordinator Job

Looking for a chance to do meaningful work that touches millions? Come join the hardest working, nonprofit health plan in California and help us shape the future of health care. Blue Shield of California's Mission is to ensure all Californians have access to high-quality care at an affordable price. Blue Shield is focused on improving health care delivery by working closely with providers and making it more accessible, affordable and customer-centric. Being a mission-driven organization means we do much more than serve our 4 million members: we were the first health plan in the nation to limit our annual net income to 2 percent of revenue and return the difference to our customers and the community, and since 2005 we have contributed more than $325 million to the Blue Shield of California Foundation to improve community health and end domestic violence. We also believe that a healthier California begins with our employees, so we provide them with resources to develop and maintain a healthy lifestyle through our award-winning wellness program, Wellvolution.


We're hiring smart thinkers and doers who want to work for a leader and innovator in the challenging, ever-changing healthcare space. Come and help us make health care better for everyone.



Description:



Specific Responsibilities Include: • Project Management: Works in partnership with team members to ensure Foundation projects, including grantmaking, run smoothly and efficiently. Supports the project workflow/lifecycle to ensure deliverables are met on time and on budget. This can include coordinating team project timelines and deliverables, assigning tasks and following up with team members and outside parties, taking steps to move work forward through the process, and ensuring that project reports are completed on time. • Team Coordination: Monitors and documents team activities, gathering information to support team decision-making and deliverables as necessary, proactively identifying obstacles and making recommendations to ensure deadlines and deliverables are met. Participates in meetings with internal and external parties, identifies follow-up needs and makes necessary updates to project plans. • Systems Support: Acts as project point person to ensure that project work and Foundation systems are well-coordinated. Communicates project needs to staff members responsible for systems updates, while promoting effective use of Foundation systems within project teams. Enters data into appropriate system(s) and generates reports for team members. Ensures that complete project documentation is stored in appropriate sites, follows up with project team to ensure all appropriate documentation is in place. • Communication Support: Drafts correspondence, prepares meeting materials and summaries, organizes materials for meetings and presentations. • Administrative Support: Performs general administrative duties as needed, including monitoring project calendars and budgets, setting up team meetings, and making travel and/or meeting arrangements.





Qualifications:



The Team Coordinator supports teams and project tracking for the Foundation. The Team Coordinator manages project plans, supports grantmaking and serves as the hub for project coordination of tasks, deliverables, and communication. The Team Coordinator is adept at using Foundation systems to support the work of teams and projects, and ensures that complete and accurate information is available to support decision-making and grantmaking. The Team Coordinator works closely with both internal and external stakeholders, managing the flow of information, identifying obstacles and making recommendations to ensure that project deadlines and deliverables are met. Minimum Education & Experience Requirements: • A bachelor's degree or equivalent experience is required. • Two years of experience in a similar role or field. • Limited travel required. • Intermediate knowledge of Microsoft Office applications. • Demonstrated ability to learn and use cloud-based business systems (e.g., SalesForce) Preferences: • Possesses a basic level of Project Management skills. KNOWLEDGE and SKILLS: • Passion for the Foundation's mission is essential, as are strong written and verbal communication skills. • Displays strong analytic and problem-solving skills, and is comfortable running reports and drawing out key information for decision-makers. • Possesses interpersonal skills that enable effective engagement with a broad range of contacts, from technical staff to senior management. • Displays organizational skills and the ability to handle multiple concurrent activities and to work successfully under pressure. Can deal with ambiguity and requests for change.