Systems Coordinator Job
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Employer: Scripps College
SpiderID: 13974355
Location: Claremont, California
Posted: 4/7/2025
Wage:
Priority Review Date: 5/7/2025
Job Code / NOC / SOC: 101851
Category: Management
Job Description:
Are you ready to bring your systems skills and passion for sustainability to a campus that’s as beautiful as it is mission-driven? Scripps College invites you to join their Facilities team as a Systems Coordinator in Claremont, California. In this highly impactful role, you’ll be the central force behind the management of the CMMS (FAMIS 360), overseeing the entire lifecycle of work orders while collaborating across departments to drive real improvements in campus operations and energy efficiency. You'll get hands-on with data analysis, sustainability initiatives, and process improvements—all within a supportive and inclusive workplace that values intention, collaboration, and growth. If you're looking to contribute to something bigger and be part of a college that blends tradition with innovation, this is your next great opportunity.
Job Requirements:
Apply: https://careers-anothersource.icims.com/jobs/101851/facilities-coordinator---scripps-college/job?mode=job&iis=Job+Board+or+Association&iisn=Higher+Ed+Nonprofit+Job+Board
What you’ll be doing:
Manage and maintain the department's CMMS (FAMIS 360), ensuring accurate and efficient entry of parts and purchasing data.
Oversee the full lifecycle of Facilities work orders, including receipt, coordination, tracking, and prioritization.
Perform regular data analysis on parts and assets, recommending process improvements as needed.
Collaborate with internal teams and vendors to maintain asset records and troubleshoot CMMS issues.
Implement system updates in coordination with CMMS programmers and create instructional aids for users.
Monitor energy usage across campus and lead the development and execution of energy efficiency plans.
Maximize financial opportunities by leveraging utility rebate and incentive programs to reduce energy costs.
Generate and present work order reports to Facilities leadership, highlighting service trends.
Conduct routine audits of key control software and assist users with the CMMS-related app when access issues arise.
Support administrative processes related to vendor relations and help coordinate department access in Transact.
What you will bring:
Bachelor’s degree in a relevant field.
2-3 years’ experience in a data management and customer service environment is preferred.
Experience with the Leadership in Energy and Environmental Design (LEED) guidelines for new building construction, major renovation and existing buildings.
Experience in energy or utility management, resource efficiency, or engineering.
Proficiency in Microsoft Office Suite (Excel, Word, Access) and strong understanding of CRM systems.
Strong financial acumen, attention to detail, and analytical skills, with experience in reducing energy and utility costs.
Excellent communication, customer service, organizational, and multitasking abilities.
Knowledge of energy regulations, compliance, and advanced efficiency processes to reduce greenhouse gas emissions.
Adaptability, teamwork, and the ability to work independently.
What you’ll be doing:
Manage and maintain the department's CMMS (FAMIS 360), ensuring accurate and efficient entry of parts and purchasing data.
Oversee the full lifecycle of Facilities work orders, including receipt, coordination, tracking, and prioritization.
Perform regular data analysis on parts and assets, recommending process improvements as needed.
Collaborate with internal teams and vendors to maintain asset records and troubleshoot CMMS issues.
Implement system updates in coordination with CMMS programmers and create instructional aids for users.
Monitor energy usage across campus and lead the development and execution of energy efficiency plans.
Maximize financial opportunities by leveraging utility rebate and incentive programs to reduce energy costs.
Generate and present work order reports to Facilities leadership, highlighting service trends.
Conduct routine audits of key control software and assist users with the CMMS-related app when access issues arise.
Support administrative processes related to vendor relations and help coordinate department access in Transact.
What you will bring:
Bachelor’s degree in a relevant field.
2-3 years’ experience in a data management and customer service environment is preferred.
Experience with the Leadership in Energy and Environmental Design (LEED) guidelines for new building construction, major renovation and existing buildings.
Experience in energy or utility management, resource efficiency, or engineering.
Proficiency in Microsoft Office Suite (Excel, Word, Access) and strong understanding of CRM systems.
Strong financial acumen, attention to detail, and analytical skills, with experience in reducing energy and utility costs.
Excellent communication, customer service, organizational, and multitasking abilities.
Knowledge of energy regulations, compliance, and advanced efficiency processes to reduce greenhouse gas emissions.
Adaptability, teamwork, and the ability to work independently.
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Experience:
Education:
Travel: None
Vacation:
Contact Information:
| Contact Name: Marcie Glenn | Type: Employer |
| Company: Scripps College |