Support Services Administrative Manager Job

Based in Toronto, Accountor Canada is a trusted provider of accounting, bookkeeping, payroll, and financial advisory services for businesses across multiple industries. With a strong national presence and a commitment to accuracy, compliance, and client-focused service, our experienced professionals deliver reliable financial solutions that support effective decision-making and long-term business success. We offer both in-person and remote services to provide our clients with flexibility, efficiency, and continuous support tailored to their operational needs.

To support the ongoing growth of our operations, we are seeking an experienced and detail-oriented Support Services Administrative Manager to plan, organize, direct, and oversee a range of administrative and support functions. This role includes supervision of records management, client onboarding processes, and facility operations. The ideal candidate will possess strong analytical skills, a problem-solving mindset, and proven experience in staff supervision, organizational management, and optimizing operational workflows to ensure efficiency, accuracy, and compliance across the department.

Main Duties and Responsibilities:

• Plan, organize, and oversee the daily administrative and operational functions of the accounting office to ensure efficient delivery of financial, bookkeeping, and client services.
• Develop, implement, and monitor office policies, procedures, and workflows to improve coordination between accounting, payroll, client services, and administrative support staff.
• Supervise and manage administrative staff, ensuring work is completed accurately, efficiently, and in compliance with company standards.
• Oversee client onboarding processes, records management, billing, scheduling, and document control to maintain accuracy, confidentiality, and compliance with regulatory requirements.
• Prepare and manage office budgets, monitor expenditures, and generate financial and operational reports for senior management.
• Ensure compliance with employment standards, occupational health and safety regulations, privacy legislation, and professional accounting standards.
• Oversee procurement of office supplies, software, and services, and liaise with vendors to secure cost-effective and timely delivery.
• Support senior management in strategic planning, process improvement initiatives, and preparation of operational documentation.

Qualifications:

• A Master’s or Bachelor’s degree in Business Administration, Finance, or Economics is required.
• At least one year of experience in a senior administrative or accounting role.
• Proficiency in Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Strong command of English, both written and verbal.

Compensation and Conditions:

• $51.00 hourly for a minimum of 30 hours of work per week
• Occasional overtime may be required with applicable overtime pay after 44 hours of work per week
• Permanent, full-time position
• Location of work: 1000 Finch Avenue W., Suite 401, North York Ontario M3J 2V5

How to apply:

Please apply by email: [email protected] with your resume and cover letter. Do not contact us directly as your resume must be reviewed before you are contacted for an interview.