Stewardship Specialist Job

To be considered for this position, applicants must submit an online application here, https://careers.uoregon.edu/en-us/job/536024/stewardship-specialist.

The Stewardship Specialist, reporting to the Director of Donor Recognition and Reporting, is a vital member of the Donor Recognition and Reporting (DRR) team and University Advancement (Advancement). This role serves as a key resource for Advancement, University of Oregon Foundation (UOF), and campus partners, maintaining direct contact with donors and assisting in the implementation of a comprehensive recognition and stewardship program for university donors.

The Stewardship Specialist manages the University’s and UOF’s gift acceptance process, writing gift documents, developing systems, procedures, and training to ensure timely and successful execution of donor documents.

In addition, the Stewardship Specialist collaborates on the annual collection of endowment data for approximately 1,250 endowment funds for over 1,100 donors.

Possessing comprehensive knowledge and experience with the Constituent Relationship Management (CRM) system, Gift Acceptance Requisition (GAR) system, and the University’s and UOF’s gift acceptance and administration policies is essential. The successful candidate is team-oriented, highly collaborative, and requires minimal direction. They are curious about partners’ goals and can articulate donor intentions in writing while maintaining professionalism, discretion, and confidentiality.

This position also involves participating in continued professional growth and implementing best practices for donor relations based on industry standards.

Minimum Requirements
• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
• an equivalent combination of training and experience.

One year of post-secondary education may be substituted for up to one year of the experience.

Professional Competencies
• Proficient in writing, editing, interpersonal, and verbal communication, including a willingness to proactively reach out to constituents and colleagues in person and via phone, email, or another method as necessary.
• Excellent attention to detail, accuracy, organizational and planning skills, and follow-through.
• Excellent proofing and editing skills.
• Excellent computer skills using relational databases, MS Office applications, or equivalent software.
• Skilled and competent with donor software tools and systems strategy as it relates to fundraising and donor experience.
• Proficient in organizational, problem-solving, and time management skills.
• Ability to set priorities, take initiative, be proactive and follow up, and manage diverse responsibilities and multiple tasks.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Skilled in promoting and enhancing diversity, equity, and inclusion.
• Ability to adapt as new situations arise.
• Ability to initiate connections and collaborate with colleagues and industry cohorts.
• Ability to provide excellent, donor-focused customer service while maintaining discretion and confidentiality.
• Ability to work and communicate directly with university executive level leaders.

Preferred Qualifications
• Experience in, or combined education and experience with, preparing and reviewing legal documents or contracts for higher education or another professional area.
• Experience in developing and/or maintaining policies and procedures.
• Experience with complex customer relational management (CRM) software (e.g. Salesforce) and other customer services, video, or design software (e.g. Laserfiche, Marketing Cloud, DocuSign, Tableau, InDesign, Thankview).
• Experience working within complex structures, specifically around naming and gift administration involving multiple entities.

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position University Advancement (UA) to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UA, but also has a strong working partnership and provides strategic direction to the University of Oregon Foundation (UOF) and UO Information Services staff.