Senior Property Administrator (Commercial) Job

Central Views Property Management located at 2 Water St. N. Cambridge ON N1R 3B1 requires 1 Senior Property Administrator (Commercial) on a Permanent full-time basis. Wage: $ 36 per hour for a minimum of 30 hours or above per week. 2 years to less than 3 years’ verifiable experience is required. Additionally, 10 paid vacations and 10 sick leaves will be provided. Interested candidate/s please email your resume/s to: [email protected]
Job Duties
• Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
• Assist with preparation of Property Budgets
• Assist with distribution of annual budget preparation and TMI Reconciliations, manual invoices.
• Providing direct support to management.
• Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
• Obtain quotations and specifications from contractors, co-ordinate all paperwork and create spreadsheets for comparisons
• Assist with the compilation of financial reports and meeting packages
• Follow up on accounts receivable, working closely with the manager and accounting
• Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
• Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable via accounting software (Yardi).
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence.
• Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
• Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
• Responding to contractors’ queries and correspondence.
• Maintaining & updating Building Emergency Evacuation Plan.
• Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
• Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
• Assisting with event planning activities.
• Work with Accounts Payable department to code all expenses.
• Preparing tenant chargeback invoices through Yardi.