Receptionist / Office Manager Job

Receptionist / Office Manager (AEC Billing Experience Required)

Location: In-office, Las Vegas 89146

Job Type: Full-Time

About the Role

We are seeking a professional and organized Receptionist / Office Manager with AEC (Architecture, Engineering, Construction) billing experience to support daily office operations and assist with project billing coordination. This role is ideal for someone who thrives in a fast-paced professional services environment and enjoys both administrative and financial support responsibilities.

Key Responsibilities
• Greet visitors and manage front desk operations
• Answer and route incoming calls
• Manage office supplies, vendors, and general office needs
• Coordinate meetings and conference room schedules
• Assist with project billing and invoice preparation
• Coordinate time-sheets with project managers
• Support contract and project documentation
• Assist with accounts receivable follow-up as needed

Qualifications
• 3+ years of administrative, receptionist, or office management experience
• Experience with AEC billing or project-based invoice required
• Strong Microsoft Office skills (Outlook, Word, Excel)
• Strong organization and communication skills
• High attention to detail and professionalism

Preferred
• Experience with Deltek, Ajera, or similar AEC software
• Experience in an engineering, architecture, or construction firm

Benefits
• Competitive pay (DOE)
• Health benefits
• PTO and paid holidays

Innova Technologies is a Las Vegas-based firm and recognized leader in structural engineering, transportation engineering, and construction engineering. Licensed in all 50 states, our award-winning work can also be seen globally. We thrive on challenges, and use a strategic, collaborative approach to develop innovative and sustainable solutions that exceed clients’ expectations. With many years of experience, we are committed to building strong partnerships and mutually beneficial, long-term client relationships. The Innova team uses a strategic approach and leading-edge technology to develop innovative and cost-saving solutions that benefit our clients and achieve optimal results. Our collaborative, problem-solving approach and desire to build long-term client relationships form the foundation of Innova’s philosophy and are the reasons for our continued growth. We promote open communications and strong teamwork, both within Innova and between all project team colleagues, to help attai