Purchasing and Inventory Coordinator Job

The Supply Chain Procurement Specialist (Buyer) is responsible for sourcing, negotiating, and purchasing materials, equipment, and services required to support operational and project needs. This role ensures timely delivery, cost competitiveness, quality compliance, and alignment with company procurement policies while maintaining strong supplier relationships. The Buyer works closely with internal stakeholders across supply chain, engineering, operations, logistics, and finance to support business objectives.
Key Responsibilities
Procurement & Purchasing Execution
• Execute purchase orders for materials, equipment, and services in accordance with approved requisitions, contracts, and sourcing strategies.
• Manage the end to end buying process including RFQs, bid evaluations, supplier selection, and order placement.
• Ensure accuracy of pricing, quantities, delivery dates, and contractual terms prior to PO release.
• Monitor open orders and proactively expedite material to meet project and operational schedules.
Supplier Management & Communication
• Serve as the primary point of contact for assigned suppliers regarding pricing, lead times, order status, and issue resolution.
• Build and maintain effective working relationships with suppliers to support reliability, quality, and continuous improvement.
• Coordinate with suppliers to resolve delivery delays, quality issues, and invoice discrepancies.
• Support vendor performance monitoring by tracking delivery, quality, and responsiveness metrics.
Cost, Schedule & Risk Management
• Support cost control efforts through competitive sourcing, negotiation, and adherence to approved budgets.
• Identify supply risks related to lead times, availability, or market conditions and escalate as appropriate.
• Work with cross functional teams to mitigate risks impacting material availability or project milestones.
Systems, Compliance & Documentation
• Create and maintain accurate procurement records in ERP systems (e.g., Oracle or similar platforms).
• Ensure all procurement activities comply with company policies, approval authority limits, and audit requirements.
• Maintain documentation for sourcing decisions, supplier communications, and contract terms.
• Support standard operating procedures (SOPs) for purchasing and PO management.
Cross Functional Collaboration
• Collaborate with engineering, project management, logistics, quality, and operations teams to align procurement activities with demand and schedules.
• Support category managers and senior supply chain personnel with market intelligence, pricing trends, and supplier data.
• Participate in continuous improvement initiatives to streamline procurement processes and improve service levels.
Required Qualifications
• Experience in procurement, buying, or supply chain operations.
• Working knowledge of procurement processes, supplier negotiations, and purchase order management.
• Experience using ERP systems for purchasing and order tracking.
• Strong analytical, organizational, and problem solving skills.
• Effective written and verbal communication skills.
Preferred Qualifications
• Bachelor’s degree in Supply Chain Management, Business, Finance, or a related field or equivalent relevant experience.
• Experience supporting capital projects, fabricated equipment, or engineered materials.
• Familiarity with supplier performance metrics and cost analysis.
• Experience working in regulated or safety critical environments.
• Knowledge of contract terms, Incoterms, and basic commercial conditions.
Key Competencies
• Attention to detail and accuracy
• Time management and prioritization
• Stakeholder collaboration
• Supplier relationship management
• Cost and schedule awareness
• Continuous improvement mindset
Working Conditions
• Office based role with potential interaction across multiple internal teams and external suppliers.
• Occasional supplier meetings or site visits may be required depending on scope.