Property Room Manager Job

Summary Objective
The Evidence and Property Manager is a vital guardian of the criminal justice system’s integrity. Their primary role is to ensure the secure, efficient, and legally compliant handling of all property and evidence, supporting both investigations and successful prosecutions.

This role demands a blend of leadership, meticulous attention to detail, legal knowledge, technical proficiency, and a strong ethical compass.

Examples of Duties:
The essential functions listed below represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

- Conducts accurate intake, storage, retrieval, and disposition of all property and evidence.
- Administers and oversees electronic tracking systems (e.g., BEAST, EvidenceOnQ, FileOnQ).
- Maintains comprehensive and accurate records for each item.
- Ensures prompt retrieval and delivery of evidence for court proceedings.
- Ensures proper handling and secure storage of high-profile or sensitive evidence.
- Manages and coordinates mobile intake for special events.
- Ensures rigorous adherence to chain-of-custody documentation and procedures.
- Communicates with legal advisors, prosecutors, detectives, and defense attorneys.
- Testifies in court regarding evidence handling and custody procedures.
- Coordinates lawful and documented disposal of property and evidence including destruction, conversion to department use, auction, or return to rightful owner.
- Maintains compliance with accreditation standards (e.g., CALEA).
- Manages supervisors in directing, training, and evaluating technicians.
- Conducts or coordinates training on policies, legal changes, and technology.
- Stays current with best practices, legislation, and emerging technologies.
- Oversees physical and digital security systems (alarms, surveillance, access logs).
- Ensures evidence rooms, freezers, lockers, and off-site storage are secure and organized.
- Oversees maintenance of barcode scanners, label printers, and storage containers.
- Oversees operations, maintenance, and safety protocols of the incinerator.
- Develops contingency plans for evidence protection during disasters or system failures.
- Conducts regular audits (scheduled and random) to ensure compliance.
- Reconciles physical inventory with system records.
- Prepares statistical and operational reports for command staff and audit bodies.
- Manages the unit’s budget including purchases for equipment, software, supplies, and evidence destruction services.
- Oversees purchases for equipment, software, supplies, and destruction services.
- Performs related work as assigned.

Minimum Requirements:
- Bachelor’s Degree in Business or Public Administration, Criminal Justice, or related discipline.
- Five (5) years of police property inventory control or police records management system experience or an equivalent combination of education, training, and experience.
- Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.
- Misdemeanor convictions will be considered on an individual basis. An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
- Must submit to a pre-employment drug screening.
- Must submit to a pre-employment polygraph test.
- Must submit to fingerprinting for criminal history check.
- Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified.
- Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified.
- Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified.

PHYSICAL DEMANDS:
- Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Involves routine and frequent exposure to:
- Bright/dim light; Dusts and pollen.

AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Louisville Metro Government has 6000 Employees and Thirty Agencies supporting the City.