Project Coordinator Job

Job Summary:
Seeking a Project Coordinator to support the client's Renewables team by managing day-to-day activities, project coordination, documentation, scheduling, procurement, and cross-functional coordination. This role acts as a liaison between the Renewables team and internal/external stakeholders — Finance, Procurement, Legal, Community Affairs, and Engineering — helping keep projects and daily operations moving forward, with strong growth and learning potential.

Key Responsibilities:
• Assist in project planning, coordination, documentation, and communication for daily departmental activities, scheduling, tracking, and reporting
• Coordinate project and cross-functional meetings — scheduling, agenda prep, meeting notes, action item distribution, and follow-up tracking
• Coordinate the Scope of Work (SOW) and RFP process for procurement of goods/services per applicable policies, tracking inputs, responsible parties, and key dates
• Create and verify purchase requisitions in SAP; communicate with Operations, Procurement, Legal, and other departments
• Facilitate effective communication between cross-functional team members, stakeholders, and vendors
• Maintain weekly status reports and trackers for major projects and cross-functional activities
• Create dashboards and leverage automation tools for reporting where applicable
• Develop and maintain schedules for major projects using Excel/MS Project, tracking progress against key dates
• Maintain and update project and business development information in CRM and other tracking systems
• Support document organization and management across SharePoint, Kiteworks, and other platforms

Required Skills & Certifications:
• Bachelor's degree required (Business, Engineering, Sustainability, Environmental Science, or similar preferred)
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) and ability to quickly learn MS 365 tools (SharePoint List, Power Automate)
• Proficiency in, or ability to quickly learn, MS Project, SAP ERP, CRM, and other business systems
• Strong organizational, meeting coordination, risk identification, and follow-up skills
• Strong attention to detail; ability to maintain accurate records, trackers, schedules, status reports, document control, and version tracking
• Ability to prioritize tasks and manage multiple deadlines
• Strong verbal/written communication and presentation skills
• Adaptability and flexibility as projects evolve

Preferred Skills & Certifications:
• General understanding of renewable energy project development and construction lifecycle (or willingness to learn)
• Experience with project management/task-tracking tools (Smartsheet, Monday.com, or similar)
• Familiarity with procurement processes, contract structure, and SOW/RFP documentation
• Experience coordinating with external developers, EPC contractors, consultants, and vendors

Scheduling:
• Duration: 12 Months
• Working: 40 hrs/week