Project Administrative Assistant Job

Project Administrative Assistant

US Citizenship Required

Fully Telework

We are looking for a junior Project Administrative Assistance to support the Defense Health Agency. This is a fully telework role!

Job Description

Supports Project Managers with various tasks on current contracts. Performs a variety of administrative and project functions. Responsible for tracking contract deliverables and the overall project schedule. This may include project tasks, configuration actions, and risks.

• Supports the project manager to ensure all documentation is developed, edited and delivered on time and within set standards. This includes adhering to and maintaining project schedules.


• Assists with development and management of project/program to include client meetings, coordination with business partners, and initial drafts of sub-contract clauses.


• Coordinates project meetings. Captures detailed and accurate notes during all meetings, and creates meeting materials for members of the project team, includes presentations as necessary.


• Collaborates with team members, vendors, and/or customers of all demographics and professional levels to achieve project success.


• Assists in technical writing tasks. Responsible for proofreading and editing project reports and documents to ensure proper format, grammar, and style.


• Assists with updating, submitting, and tracking contract deliverables and monthly reports. Packages and publishes deliverables and reports to project stakeholders.


• Maintains and updates team collaboration site. Informs project team of any updated information or change in policies related to the project.


• Organizes travel, purchases, staff onboarding, and account management as it pertains to the contract.


• Meets cost standards by monitoring expenses and recommending cost-saving actions.


• Supports AIMM methodologies by maintaining project documentation, supporting configuration management audits, collecting of CMMI metrics, etc.

Minimum Qualifications

• High School Diploma; Bachelor's Degree preferred or equivalent relevant experience.


• 1-2 years of administrative support or project coordination experience on government contracts.


• Strong skills with MS Office to include Outlook, Excel, Teams, etc. Experience with MS Lists is highly desirable.

Other Job Specific Skills

• Strong attention to detail and editing skills, as well as the ability to multi-task under pressure.


• Ability to work well with clients and team members, as well as independently, sometimes with little guidance or supervision.


• Proficient in Microsoft Office and Project or equivalent.


• Excellent written, oral communication, and presentation skills. Experience with public speaking.


• Exhibits willingness to be flexible and adaptable to changing priorities.


• Demonstrates professionalism and a strong customer service skills with the ability to work in a fast paced, team-oriented environment.


• Working knowledge of government contracts and related policies and requirements is preferred.


• Problem-solving and decision making skills.

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