Operations Supervisor Job

Job Summary
Z Square Consulting Inc. is seeking a skilled and detail-oriented Operations Supervisor to oversee the daily operations and workflow coordination within our architectural and design practice. The ideal candidate will ensure that project delivery, resource allocation, and administrative functions are executed efficiently to support the company's design and project management teams.

Key Responsibilities
- Supervise, coordinate, and schedule the activities of project coordinators, administrative staff, and design support teams.
- Establish work schedules and procedures, and coordinate activities with other departments to ensure efficient project operations.
- Monitor project progress, timelines, and deliverables to ensure adherence to client requirements and company standards.
- Assist in the development and implementation of operational policies, workflows, and performance benchmarks to improve productivity.
- Oversee the allocation and maintenance of office resources, project tools, and documentation systems.
- Train and guide staff in company procedures, software tools, and quality standards.
- Resolve work-related issues, prepare progress reports, and maintain operational records.
- Collaborate with management to forecast resource needs and ensure project deliverables are met on time and within scope.
- Participate in meetings with internal teams and external partners to coordinate schedules, budgets, and project objectives.
- Ensure compliance with occupational health and safety regulations and company policies.

Qualifications
- Post-secondary diploma or degree in Architecture, Project Management, Business Administration, or a related field is required.
- Minimum 3 to 5 years of progressive experience in operations management within an architectural, engineering, or professional consulting environment is required.
- Technical Knowledge: Familiarity with architecture and design workflows, project delivery stages, and coordination between design, construction, and client teams.
- Strong organizational and leadership skills with the ability to manage multiple priorities and deadlines.
- Advanced Proficiency in Microsoft Office Suite, project management software and architectural coordination tools.
- Proficiency in operational planning, resource allocation, and process improvement.
- Knowledge of architectural project workflows and document control is an asset.

Paid Holidays, Vacations, and Sick Leave, Casual Dress, Regular Employee Outings

Z Square Consulting Inc. is a dynamic and innovative architectural practice based in Ontario, Canada. We specialize in architecture, interior design, and project management, delivering high-quality, functional, and sustainable design solutions across diverse sectors, including arts and culture, commercial, industrial, residential, and mixed-use developments. At Z Square, our philosophy is simple: we design buildings where vision meets value. Our goal is to create meaningful spaces that balance bold design with practical outcomes, ensuring each project delivers measurable impact and long-term value to our clients and communities.