Operations Officer - Administration Job

The Artona’s Photography is looking for an Administration Operations Officer to join our growing team.

Position: Operations Officer - Administration
Work Hours: 40hrs/week
Wage: $28.85/h
Job Type: Full-time, Permanent
Start date: ASAP
Benefits: Pacific blue cross
Work Location: Office : 353 W 7th Ave, Vancouver, BC V5Y 1M2

Job Description:

The Operations Officer - Administration will play a pivotal role in ensuring the smooth operation of the office. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Key duties and Responsibilities:

•Respond to inquiries via email, telephone, and in-person; relay calls and messages promptly and accurately.
•Manage and train office staff if required.
•Prepare, input, edit, and proofread correspondence, invoices, reports, and other documents from dictation and handwritten notes.
•Schedule and confirm appointments and meetings for management, ensuring effective time management.
•Order and maintain office supplies, managing inventory to ensure availability while minimizing waste.
•Establish and implement office procedures to enhance operational efficiency.
•Greet visitors, assess their needs, and direct them to the appropriate personnel.
•Record and prepare minutes for meetings, ensuring accurate documentation of discussions and decisions.
•Compile data, statistics, and other information to support various research activities as needed.
•Resolve administrative inquiries and issues, maintaining organized office documents and correspondence.
•Manage daily workflow, ensuring tasks are completed on time and deadlines are met.
•Set up and maintain both manual and electronic filing systems to track monthly sales and employee schedules.
•Monitor incoming and outgoing mail and emails; facilitate communication between departments and external organizations.
•Coordinate the retrieval and dispatch of packages as required.

Health/Dental Benefits