Operations Manager - Administrative Services Job
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Employer: Woodhouse Realty
SpiderID: 14030033
Location: Surrey, British Columbia
Posted: 7/15/2025
Wage: $54.36 per hour
Priority Review Date: 10/13/2025
Job Code / NOC / SOC:
Category: Clerical/General Office
Job Description:
Location: 6638 152A street suite 102 Surrey, BC V3S 7J1
Salary: $54.36 per hour
Vacancy: 1
Start date: As soon as possible
Employment groups: persons with disabilities, newcomers and refugees, youths, Veterans, Indigenous people, mature workers, visible minorities
Terms of employment: Permanent employment, Full time 40 hours per week
Employment conditions: Day, Evening, Morning
Salary: $54.36 per hour
Vacancy: 1
Start date: As soon as possible
Employment groups: persons with disabilities, newcomers and refugees, youths, Veterans, Indigenous people, mature workers, visible minorities
Terms of employment: Permanent employment, Full time 40 hours per week
Employment conditions: Day, Evening, Morning
Job Requirements:
Languages:
English
Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience:
2 years to less than 3 years
On site:
Work must be completed at the physical location. There is no option to work remotely.
Tasks:
- Plan, organize, and control day-to-day administrative operations across compliance, records, trust/commission accounting and HR.
- Lead brokerage regulatory compliance and keep audit-ready logs, calendars, and evidence.
- Oversee records management for listings, offers, disclosures, and conveyance files; ensure timely, complete, and accurate file closure and retention.
- Direct trust and commission accounting: supervise conveyancing, three-way trust reconciliations, commission payouts, and required monthly/annual filings.
- Manage budgets and purchasing for admin and compliance operations; negotiate key vendor contracts and track cost savings.
- Prepare management reports and briefs with KPIs on compliance findings, file turnaround, and payout cycle times.
- Run HR administration for support staff and assist with agent onboarding/offboarding, licensing renewals, and training schedules.
- Maintain risk and continuity controls (access, incident logs, backup and recovery for critical records and systems).
- Handle escalations on complex files and complaints; implement root-cause fixes and updated SOPs.
- Drive process improvement and light automation (e-sign, CRM, conveyance tools) to reduce errors and shorten cycle times.
Work conditions and physical capabilities:
- Fast-paced environment
- Attention to detail
- Large workload
Personal suitability:
- Organized
- Time management
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply?
By email:
[email protected]
How-to-apply instructions:
Here is what you must include in your application:
- Cover letter
English
Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience:
2 years to less than 3 years
On site:
Work must be completed at the physical location. There is no option to work remotely.
Tasks:
- Plan, organize, and control day-to-day administrative operations across compliance, records, trust/commission accounting and HR.
- Lead brokerage regulatory compliance and keep audit-ready logs, calendars, and evidence.
- Oversee records management for listings, offers, disclosures, and conveyance files; ensure timely, complete, and accurate file closure and retention.
- Direct trust and commission accounting: supervise conveyancing, three-way trust reconciliations, commission payouts, and required monthly/annual filings.
- Manage budgets and purchasing for admin and compliance operations; negotiate key vendor contracts and track cost savings.
- Prepare management reports and briefs with KPIs on compliance findings, file turnaround, and payout cycle times.
- Run HR administration for support staff and assist with agent onboarding/offboarding, licensing renewals, and training schedules.
- Maintain risk and continuity controls (access, incident logs, backup and recovery for critical records and systems).
- Handle escalations on complex files and complaints; implement root-cause fixes and updated SOPs.
- Drive process improvement and light automation (e-sign, CRM, conveyance tools) to reduce errors and shorten cycle times.
Work conditions and physical capabilities:
- Fast-paced environment
- Attention to detail
- Large workload
Personal suitability:
- Organized
- Time management
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply?
By email:
[email protected]
How-to-apply instructions:
Here is what you must include in your application:
- Cover letter
Job Criteria:
Start Date: As soon as possible
Position Type: Full-Time Permanent
Experience: 2
Education: Other
Travel: None
Vacation: 2 weeks / year
Contact Information:
| Contact Name: Woodhouse Realty | Type: Employer |
| Company: Woodhouse Realty |