Operations Assistant (Office & Client Services) Job

📋 Key Responsibilities

- Answer phones, respond to emails, and handle client/tenant inquiries.
- Prepare and manage quotes, invoices, contracts, deposits, and booking packages.
- Follow up with clients and tenants to secure signed paperwork and payments.
- Maintain accurate records in CRM systems and track progress in ASANA.
- Update and organize prospective client and tenant lists (new + past).
- Assist with scheduling, paperwork, and clerical tasks (filing, copying, scanning, data entry).
- Provide walkthroughs of available spaces to prospective clients.
- Confidently explain services and upsell solutions that best fit each client’s or tenant’s needs.
- Keep office and common areas organized and presentable.
- Support staff with project-based work as needed.

🌟 What We’re Looking For

- Strong communication skills (written, verbal, and interpersonal).
- Bilingual (English & Spanish) preferred.
- Proficiency with Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
- Highly organized, detail-oriented, and self-motivated.
- Comfortable with clerical and administrative work.
- Positive, professional, and approachable personality.
- Sales-minded with the confidence to explain and promote services.
- Quick learner with strong computer skills and adaptability to new systems.

Flex Time, Casual Dress

M3 Studios, Miami’s premier destination for film, television, and commercial production.