Office manager Job

We are seeking a highly organized and efficient Administrative Office Manager to oversee and coordinate administrative operations in our office. The successful candidate will play a crucial role in ensuring the smooth and efficient management of contracts, documentation, and other internal office affairs, allowing the technical team to focus on core operational tasks. This role is integral to maintaining the pace and rhythm of our business activities.

Key Responsibilities:

Manage and oversee day-to-day administrative operations.

Handle office contracts, documentation, and correspondence.

Ensure office procedures are followed and updated as necessary.

Organize and schedule meetings and appointments.

Maintain and order office supplies.

Coordinate with internal departments and provide support to technical teams.

Prepare reports and maintain appropriate filing systems.

Support human resources tasks such as record keeping and onboarding.

Assist in budgeting, bookkeeping, and other accounting tasks.

Ensure compliance with company policies and Canadian administrative regulations.

Hard Skills:

Proficiency in office software (MS Office Suite: Word, Excel, Outlook).

Experience in contract management and office documentation.

Familiarity with office equipment and management tools.

Basic understanding of accounting and bookkeeping.

Strong organizational and multitasking skills.

Soft Skills:

Excellent written and verbal communication.

Ability to prioritize tasks and meet deadlines.

High attention to detail and accuracy.

Strong interpersonal skills and teamwork ability.

Problem-solving and decision-making capabilities.

Adaptability and flexibility in a fast-paced environment.

Qualifications:

Bachelor's degree education in Business Administration, Office Management, or a related field (preferred).

3 years of experience in an administrative or office management role.

Prior experience working in a technical or engineering environment is a plus.