Office Manager Job

Company Name: Quantum Academy (Vancouver) Ltd
Address: 230-5687 Yew Street, Vancouver, BC, V6M 3Y2
Job Title: Office Manager
Vacancy: 1
Job Type: Full-Time, Permanent
Hours: 35 hours per week
Salary: $38.50/hour

Main Duties
The Office Manager will be responsible for:
• Oversee, coordinate, review and evaluate the school's office administrative procedures and daily operations;
• Develop, implement and continuously improve office policies, administrative procedures and operational workflows in consultation with management;
• Establish work priorities, assign administrative responsibilities and ensure deadlines for admissions, student services, registration and internal reporting are consistently achieved;
• Coordinate administrative operations across multiple campuses to ensure standardized procedures, efficient communication and high-quality service delivery;
• Supervise and provide guidance to administrative support staff, monitor performance and assist with onboarding and training of new employees;
• Oversee the maintenance of student records, confidential files and institutional documentation in accordance with privacy legislation and internal policies;
• Coordinate office services, including facilities management, office equipment, supplies, technology support and vendor relationships;
• Monitor administrative expenditures, assist with budget planning, expense tracking and cost control initiatives;
• Prepare management reports, business correspondence, meeting minutes, internal notices, operational summaries and other administrative documentation;
• Liaise with students, parents, educational partners, government agencies and external service providers regarding administrative and operational matters;
• Support senior management in coordinating strategic initiatives, campus expansion projects and continuous operational improvements;
• Identify administrative issues, recommend improvements to office procedures and assist with the implementation of approved changes;

Job Requirements
• Completion of a diploma or university degree is required;
• At least 2-3 years of experience in an administrator, office coordinator, or office management role is required;
• Strong knowledge of office administrative procedures, records management, scheduling and internal coordination is required;
• Strong organizational, communication, interpersonal and problem-solving skills are required;
• Ability to establish priorities, manage multiple responsibilities, meet deadlines and work independently in a fast-paced educational environment is required;
• Proficiency in Microsoft Office applications and commonly used office software is required;
• Experience working in an educational institution or multi-location organization is an asset.

How to Apply
Interested candidates are invited to submit their resume and cover letter to: [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Quantum Academy, founded in 2009, is one of the few IRCC designated learning institutes. It was established with goals to provide tutoring services in subjects such as Language Proficiency, English Academic writing, Math, Chemistry and Physics. The school provides both private tutoring and group classes. Starting 2016, we have extended our programs. Designated by PTIB, to offer adults and international students who would like to study English, hospitality and TOEFL in Canada. In the fall of 2018, Quantum opened its second campus in Vancouver, and in 2023, we have continued to grow, opening a third. We will continue to provide a comprehensive learning program for all students, in addition to the academic assistance that we offer.