Office Manager Job

•Employer: Artona’s Photography
•Position: Office Manager
•Terms of Employment: Full-time / Permanent
•Location: Vancouver, BC
•Employment Address: 353 W 7th Ave, Vancouver, BC V5Y 1M2
•Hours of Work: 30 hours/week
•Language: English
•Benefits: Extended health insurance, two weeks’ vacation per year
•Salary: $36.60/hour

Key duties and Responsibilities

•Manage and streamline office operations, ensuring administrative procedures are efficient and support the company’s goals
•Set priorities for daily tasks, assign duties to office staff, and ensure all administrative activities are completed on schedule and in line with company protocols.
•Support administrative tasks related to customer inquiries, service scheduling, and product orders.
•Oversee the handling of customer records and ensure all information is managed in compliance with data privacy regulations.
•Coordinate office logistics, including workspace arrangements, ordering equipment and supplies, maintaining office inventory, and ensuring service vehicles and facilities are properly maintained.
•Help to hire and train new employees to adapt the business’ protocol if needed.
•Evaluate the team activities and employee’ performance and give proper feedback regularly.
•Maintain inventory records for office supplies and treatment system parts, while also tracking budget expenditures to ensure cost control.
•Compile and prepare regular reports, customer service documentation, and internal communications to support company operations and strategic planning.
•Supervise and support administrative staff, including training and overseeing performance to ensure high-quality customer service and administrative support.

Requirements/Education and other requirements

•Completion of secondary school is required
•A university degree or college diploma in business or public administration may be required
•At least 1 year of experience in a senior clerical or supervisor position related to office administration is required.
•Excellent written and verbal communications skills is a requirement, while the ability to communicate in languages other than English is an asset
•Team player who is keen to learn and develop themselves while working in a team
•Quick learner and excellent multi-tasker
•Excellent keyboard typing skills and well-versed in Microsoft Office applications
•Detail-oriented, systematic, careful, and energetic
•English is required

Health/Dental Benefits, Paid Holidays, Vacations, and Sick Leave

The Artona’s Photography is looking for an Office Manager to join our growing team. We are looking for a detail oriented, systematic, careful, and energetic person to join our team. The ideal candidate is a team player, keen to learn, and able to work well under the pressure of tight deadlines and take pride in their work. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.