Office Manager, Registrar’s Office Job

Gateway College

Job Position: Office Manager, Registrar’s Office

Job Type: Permanent, Full-time

Hourly Wage: $37 per hour

Work Hour: 30 hours per week

Work Location: Vancouver, BC V6H 1G7

We are seeking a reliable, organized, and proactive Office Manager to oversee the daily operations of the Registrar’s Office and support the effective delivery of academic administration services.

This position plays a key role in maintaining accurate student records, managing office workflows, supervising support staff, and ensuring the smooth coordination of registration and academic processes. The ideal candidate will thrive in a dynamic educational environment, demonstrate excellent attention to detail, and have the ability to work both independently and as part of a team.

Key Responsibilities:

Coordinate and oversee the administrative functions of the Registrar’s Office to support registration, academic records management, and student services.
Manage and delegate tasks to office staff, ensuring efficient workflow and adherence to institutional policies and procedures.
Assemble data and prepare reports, correspondence, manuals, and special documentation related to academic administration and student records.
Ensure the implementation of policies and procedures concerning the release of records, in compliance with access to information and privacy legislation.
Oversee data entry processes, maintaining accuracy in the student information system and ensuring timely updates of student records.
Set up and manage term details, course sections, and registration information within the student information system, preparing for academic registration periods.
Support the preparation of reports for internal use, government reporting, and special projects.
Collaborate with academic departments to support course scheduling, registration processes, and academic records maintenance.

Qualifications:

Post-secondary education in office administration, business management, or a related field; equivalent combination of education and experience will be considered.
Minimum of 2 years of experience in office administration, preferably within a post-secondary or academic environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data management systems.
Excellent organizational skills with a keen attention to detail and accuracy.
Strong interpersonal and communication skills, with the ability to interact professionally with students, faculty, and staff.

If interested, please send your resume to [email protected] will only respond to candidates who meet the qualifications.