Office Coordinator Job

Location: 30 Simona Dr, Bolton, ON, L7E 4E8
Work location:: On site
Salary:: $36.10 hourly / 35 hours per week
Terms of employment:: Permanent employment, Full time, Evening, Morning, Day
Start Date:: Starts as soon as possible
vacancies:: 1 vacancy

Job Description

. Supervising and planning administrative procedures for offices and updating, assessing, and introducing new procedures

. Set job schedule, assign work to office support staff/ employees, and ensure that deadlines are met, and processes are followed

. Conduct administrative tasks relevant to office

. Manage executives' schedules, calendars, and appointments

. Administer policies and procedures related to the disclosure of information in handling requests for access to data and privacy laws by the government

. Synchronize and schedule office services such as housing, relocation, utilities, materials, forms, asset disposal, parking, maintenance, and security services

. Analysis and oversight of administrative tasks relevant to the processes of budgeting, procurement and project planning and management

. Partner with HR to maintain office policies as necessary

. Assist in planning the budget for activities and ensuring inventory and budgetary control

. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

. Collect information and make periodic reports, manuals and correspondence, special reports, etc.

Languages
English

Education
Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities
Tasks
. Review and evaluate new administrative procedures
. Establish work priorities and ensure procedures are followed and deadlines are met
. Carry out administrative activities of establishment
. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
. Assist in the preparation of operating budget and maintain inventory and budgetary controls
. Assemble data and prepare periodic and special reports, manuals and correspondence
. Oversee and co-ordinate office administrative procedures

Experience and specialization
Computer and technology knowledge
. Electronic mail
. MS Excel
. MS Office
. MS Outlook
. MS PowerPoint
. MS Windows
. MS Word

Additional information
Work conditions and physical capabilities
. Fast-paced environment
. Work under pressure
. Tight deadlines
. Attention to detail
. Large workload

Personal suitability
. Efficient interpersonal skills
. Excellent oral communication
. Excellent written communication
. Flexibility
. Organized
. Reliability

How to apply
. By Direct Apply

By email:: [email protected]