Office Administrator Job

Located in downtown Vancouver, Hisen International Consulting Ltd. provides Canadian immigration and visa consultancy services. We have a proven record of success since opening and gained good reputation among clients. To keep our company running smoothly and efficiently, we are seeking a full-time office administrator who has qualified experience, education and knowledge with intention to work for us on a long term basis.
Company operating name: Hisen International Consulting Ltd.
Business address/location of work: Suite 300 – 1055 West Hastings Street, Vancouver, BC V6E 2E9
Job title: Office Administrator (NOC #13100)
Working hours: 30 hours per week
Salary: $28.85 per hour
Terms of employment: permanent, full-time position
Language of work: English

Job duties and responsibilities:
• Plan, organize, and oversee the daily activities of the office to ensure efficient operations.
• Monitor case progress, prepare regular reports for the director, and review all completed documents for accuracy and quality.
• Collaborate with the marketing team to arrange promotional activities and maintain effective communication with the director regarding client management and service strategies.
• Respond to client inquiries, assist clients with immigration-related paperwork, and resolve issues arising throughout the application process.
• Oversee the maintenance of office equipment and coordinate repairs as necessary to ensure all equipment functions properly.
• Manage office supplies by tracking inventory and placing orders as required to maintain sufficient stock levels.
• Serve as the primary point of contact for clients and oversee office operations in the director’s absence.
• Perform other administrative duties as directed by the director to support business objectives.

Contact Information: by email: [email protected]

How to Apply
To apply, please forward your resume to the above email address. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

• Bachelor’s degree or college diploma in business, public administration or a related field is required.
• Previous experience in a clerical or executive secretarial position related to office administration is required.
• Advanced business writing and research skills, with the ability to retain, interpret, and communicate complex information effectively.
• Familiarity with immigration law and regulations is a valuable asset.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Detail-oriented, with excellent problem-solving abilities and a strong sense of accountability.
• Strong interpersonal skills and the ability to foster positive relationships with clients and colleagues.
• Professional attitude and commitment to maintaining high standards in client service.

Located in downtown Vancouver, Hisen International Consulting Ltd. provides Canadian immigration and visa consultancy services. We have a proven record of success since opening and gained good reputation among clients.