Office Administrator Job

-Tasks
- Perform general office administration duties including filing, record-keeping, document management, and correspondence handling.
- Maintain accurate physical and electronic records related to company operations, employees, vehicles, trailers, and clients.
- Draft, review, and format business documents such as letters, invoices, service records, internal memos, and reports.
- Coordinate appointments, service schedules, inspections, and internal meetings.
- Assist in organizing workflow between management, mechanics, and external vendors.
- Track deadlines related to vehicle maintenance, insurance renewals, permits, and compliance requirements.
- Act as the first point of contact for clients, suppliers, and regulatory bodies via phone, email, and in-person inquiries.
- Respond to routine correspondence and redirect complex matters to appropriate management personnel.
- Maintain professional communication with customers regarding service updates, billing inquiries, and documentation requests.
- Assist with basic bookkeeping tasks such as invoice preparation, data entry, expense tracking, and payment follow-ups.
- Maintain organized records of purchase orders, service invoices, vendor bills, and client payments.
- Support management by preparing summaries and reports as required.
- Help maintain documentation required for safety documents inspection logs, and compliance files.
- Ensure administrative processes align with company policies and applicable provincial and federal regulations.
- Support internal audits and external inspections by organizing and providing required records promptly.

-Languages
English

-Education
College/CEGEP
Experience
1 year to less than 2 years

-On site
Work must be completed at the physical location. There is no option to work remotely.

-Asset languages
Hindi
Panjabi

-Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail

-Personal suitability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Organized
Ability to multitask
Time management
Adaptability
Team player