Office Administrator Job

Oversee and coordinate office administrative procedures to ensure the efficient operation of the office.

Implement new administrative procedures and continually improve existing processes.

Establish work priorities and ensure procedures are followed and deadlines are met.

Carry out the administrative activities of the establishment, including records management, internal communications, and administrative reporting.

Coordinate and plan for office services such as office accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.

Organize and maintain document filing and record systems, both digital and physical.

Perform data entry and document formatting using MS Office Suite (Excel, Word, PowerPoint).

Manage procurement of office supplies and maintain inventory control.

Support human resources-related administrative tasks, such as maintaining employee records and ensuring compliance with HR policies and local labor regulations.

Support finance-related administrative functions including tracking expenses, preparing reports, and assisting with accounts payable and receivable documentation.

Resolve administrative issues or conflict situations by liaising with staff, vendors, or clients and ensuring smooth communication.

Organize and coordinate internal meetings, prepare agendas, record meeting minutes, and manage follow-ups.

Completion of a college diploma or certificate in business administration, office management, or a related field.

Minimum 2-3years of experience in office administration or related administrative roles.

Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Strong organizational, time management, and problem-solving skills.

Ability to manage multiple tasks and prioritize work under minimal supervision.

Excellent interpersonal, verbal, and written communication skills.

Ability to resolve conflicts and ensure smooth office operations.

Health/Dental Benefits, Paid Holidays, Vacations, and Sick Leave

Mississauga Secondary Academy (MSA) is a private high school located in the heart of Mississauga, near Square One. At MSA, we are dedicated to providing a personalized and enriched education that empowers students to reach their full potential. Our team of fully qualified and experienced teachers ensures that every student receives the support and attention needed to succeed, both academically and personally.