Office Administrator Job

Education: Minimum requirement: College diploma.
Experience: Previous 3 years’ full-time experience in administrative related position is required.
Location of work: Halifax, NS
Payment and Hours: We are looking for highly qualified and self-motivated individual to join our team. We offer $24-27 / hour, 40 hours per week, Monday to Friday 8 hours per day;
Job duties:
• Oversee and co-ordinate office administrative procedures.
• Manage account receivables. Ensure payments are collected on the day of treatment, or
financial arrangements are made for collection of money for major treatments. Calling
patients with overdue treatments as per office protocol.
• Collaborate in the calculation and preparation of payroll, ensuring precision and
compliance with established standards.
• Establish work priorities and ensure all the processes are followed and deadlines are met
• Front desk duties (e.g. greeting patients, answering calls and emails, patient care
calls, filling doctors’ schedule, etc).
• Perform analyses and supervise administrative operations.
• Collaborate with practice owners to ensure performance goals are being met.
• Carry out administrative activities of establishment.
• Create and implement plans to improve daily operations of the practice ensuring maximum
productivity and efficiency.
• Engage in social marketing and business promotion.
• Assemble data and prepare periodic and special reports and correspondence.
• Constantly assess the clinic and team performance for improvement opportunities.
• Maintain and monitor office supply inventory levels and place orders as required.

Skills Requirements:
• College degree; Bachelor degree is an advantage.
• Ability to multi-task; managing different priorities in the office while committing to provide excellent customer service to patients.
• Demonstrate a track record of 3+ years of experience in an administrative or comparable role.
• Ability to commute/relocate.
• Proficient in using Microsoft Office suite and other relevant software.
• Organizational Skills: Strong organizational and multitasking abilities.
• Time Management: Effective time management skills to prioritize tasks and meet deadlines.
• Problem-Solving: Analytical and problem-solving skills to address issues that may arise.
• Adaptability: Flexibility and adaptability to handle changing priorities.
• Budgeting and Financial Skills: Basic understanding of budgeting and financial processes.
• Independence: Ability to work independently and make decisions when necessary.

DR. SURA HADAD INCORPORATED is a full-service family practice. Our services range from basic dental care (i.e. fillings) to full mouth rehabilitation (i.e. orthodontics, implants, veneers etc.).
We are committed to providing you and your family with the same level of care that we would provide to our own families. Our team is dedicated to making your visits as comfortable and stress-free as possible!

Health/Dental Benefits

Dental office