Office Administrator – 108 Ideaspace Inc. Job

Office Administrator – 108 Ideaspace Inc.

108 ideaspace inc. is seeking a detail-oriented and organized Office Administrator to manage daily administrative operations and support the efficiency of our workplace. This position plays a key role in coordinating office services, managing budgets, and ensuring smooth day-to-day operations.

Job description:
• Supervise and coordinate the day-to-day administrative operations within the office.
• Organize and oversee office services such as equipment maintenance, supply inventory, space allocation, and general upkeep.
• Prepare and review business correspondence, reports, manuals, and internal documents to ensure accuracy and consistency.
• Maintain digital and physical filing systems, ensuring documents are organized and easily accessible.
• Perform data entry, track company records, and update databases as required.
• Schedule meetings, appointments, and travel arrangements for management and staff.
• Assist in coordinating internal communications and distributing company updates or memos.
• Support recruitment and onboarding by maintaining employee records and coordinating training sessions.
• Train and guide staff on administrative procedures, systems, and office software.
• Monitor office budgets and expenditures, prepare expense reports, and recommend cost-saving initiatives.
• Manage vendor and supplier relationships, including negotiating service contracts and monitoring delivery of goods.
• Handle logistics for office moves, renovations, or asset disposal, and oversee parking or security arrangements.
• Provide general support to management and contribute to improving office efficiency and workflow.

Qualification
• Completion of Secondary School
• 7 months to less than 1 year of administrative experience
• Fluent in English, especially verbal and written communication

Wage: $36.65/ hour for 40 hours/ week
Address: 2 Bloor St. West, Suite 700, Toronto, ON, M4W 3E2
Candidates can senda resume and cover letter via: [email protected] or by mail to 2 Bloor St. West, Suite 700, Toronto, ON, M4W 3E2