Office Administrative Assistant Job

Tasks
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization’sgoals
Coordinate the fl ow of information within the team
Direct and control daily operations
Direct staff
Plan and control budget and expenditures
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Plan, develop and implement recruitment strategies
Schedule and confi rm appointments
Manage contracts
Manage training and development strategies
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information fi ling systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Maintain and manage digital database
Perform basic bookkeeping tasks

Supervision: 5-10 people
Credentials
Certificates, licences, memberships, and courses
First Aid Certifi cate
Experience and specialization
Computer and technology knowledge
Automatic data processing (ADP)
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Word
MS Project
MS Offi ce
Quick Books
Google Drive
Electronic mail

Area of specialization
Correspondence
Reports and records
Contracts
Statistics
Financial statements
Invoices
Charts, tables, graphs and diagrams
Accounting
Payroll services
Additional information
Work conditions and physical capabilities
Ability to work independently
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Work with minimal supervision

Personal suitability
Ability to multitask
Excellent oral communication
Flexibility
Team player
Time management
Accountability
Dependability
Quick learner

How to apply
By email
[email protected]