Office Administrative Assistant Job

Position: Office Administrative Assistant

Responsibilities:
-Prepare, key in, edit and proofread correspondence, invoices, flyer and brochures, publications and reports
-Open and distribute incoming regular and electronic mail and co-ordinate the flow of information internally for employees, managers and employer
-Schedule and confirm appointments and meetings of employer
-Order office supplies and maintain inventory
-Answer telephone and electronic inquiries and relay telephone calls and messages
-Set up and maintain manual and computerized information filing systems
-Supervise and establish administrative procedures
-Greet visitors, ascertain nature of business and direct visitors to employer or managers
-Record and prepare minutes of meetings
-Compile data, statistics and other information to support marketing research activities
-Train new office staff in office procedures and in use of current software
-Office support for marketing promotion (e.g. on-site show table, promotion events, key opinion leader wechat moments, little red book updates, brochure and other media publications.)
-Coordinate business relations with clients
-Collect customer feedback

Education requirement:
Bachelor’s Degree

Requirements:

-Minimum of 1 year experience in an administrative position in a dental clinic;
-In depth understanding of routine administrative duties to support a team in a dental clinic;
-General knowledge of dental care services including teeth cleaning, whitening, braces, Invisalign, wisdom teeth extraction and dental implants. 
-Ability to prioritize and manage multiple responsibilities;
-Proven capability to perform duties in a fast paced working environment;
-Must be outgoing, friendly, patient and professional
-Possess excellent verbal and written communication skills
-Work well with a team, individually and under pressure
-Demonstrate punctuality, maturity and reliability
-Extremely detail oriented with a strong client service focus
-Confident business negotiator and strong interpersonal skills with the ability to solve problems with clients and internal staffs;
-Ability to make sound decisions and commitment to integrity and accountability;
-In depth understanding of digital marketing applications are an asset
-High proficiency in Abledent; Microsoft Office including Word, Excel, PowerPoint, Adobe Acrobat, Outlook; Wechat and Little Red Book Applications;
-Flexible to work at weekends;

Salary: $29.00 per hour
Working Hours: 35 hours per week

About Dental Clinic:
Friendly environment and an established facility, client centered.

Address: Yong Lu Dentistry Professional Corporation
250 Dundas St W #105, Toronto, ON M5T 2Z5
Contact: [email protected]