office administrative assistant Job

• Greet people and direct them to contacts or service areas
• Oversee the day-to-day operations of the office, ensuring that it runs smoothly and efficiently.
• Maintain and organize office files, records, and documents.
• Provide administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence.
• Act as a point of contact between the office and external parties, including clients, vendors, and visitors.
• Manage incoming and outgoing communications, such as emails, phone calls, and mail.
• Procure and manage office supplies and equipment, ensuring that they are well-maintained and readily available to staff.
• Oversee office facilities, including maintenance, repairs, and safety protocols.
• Arrange and coordinate seminars, conferences, etc.
• Plan and organize daily operations

Experience and specialization

Computer and technology knowledge
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office

Additional information

Work conditions and physical capabilities
• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability
• Ability to multitask
• Organized
• Team player
• Accurate
• Time management
• Accountability
• Quick learner

Other Benefits