Office Admin & Bookkeeper – Painting Company Job

Job Type: Full-time, Hourly
Location: Vineland, NJ (On-site only)

About Us
Pro-Spec Painting Corporation is a growing contractor serving South Jersey with a strong reputation for quality and reliability. We run a lean, focused operation and are looking for someone ready to step in and contribute.

Position Overview
This is a full-time, in-office role ideal for someone with a solid background in office administration and hands-on exposure to construction operations. You’ll manage the full range of project admin functions using SAGE 100 Contractor, supporting field operations, vendors, and internal teams.

Key Responsibilities

Open/close office; manage calls
Administer job records in SAGE 100 Contractor
Handle RFQs, POs, subcontracts, submittals
Manage schedules and documents
Use Microsoft Teams for coordination
Support field ops with accurate admin tasks
Must-Have Requirements

5 years general office admin experience
3 years in construction or contract administration
Experience with SAGE 100 Contractor or similar
Proficient in Excel, Word, Teams
Skilled in computer networking and shared files
Prior use of AI tools for admin or document tasks
Must be a problem solver and able to figure things out independently
Must want to be part of the growth and success of the company
Must be a clear communicator with strong phone skills
Nice-to-Haves

Notary commission
Bookkeeping and PDF editing experience
Bilingual in Spanish
Schedule
Monday to Friday, 8:00 a.m. – 5:00 p.m.
In-office only — no remote work considered

Compensation
$24.00 to $26.50 per hour, based on experience
We welcome applicants with less experience who are eager to learn and grow with the company.

Benefits
Paid vacation and holidays

How to Apply:
https://pro-spec.com/careers/

Applicants must submit a résumé with a cover letter explaining why they believe this position is a good fit. Submissions without a cover letter will not be considered.

Paid Holidays, Vacations, and Sick Leave

Pro-Spec Painting Corporation has over 40 years of experience delivering superior painting,coating, sandblasting and lead abatement services for commercial and industrial sectors. Specializing in robust, long-lasting solutions, Pro-Spec helps protect critical infrastructure, enhance facility appearances, and ensure compliance with safety and environmental standards. Our vision is to remain an industry leader by consistently exceeding expectations through professional expertise, innovative solutions, and exceptional customer service.