Office Admin Assistant Job

Fast Water Heater Company is the leading installer of hot water heaters and related services in Washington, Oregon and California. We are a fast-growing company that is dedicated to our core values of Professionalism, Uncompromising Integrity, Caring, Innovation and Enjoyment.

Spring forward with this opportunity! Our lively Support Center in Woodinville, WA is currently on the lookout for an Office Admin to join our steadfast Human Resources team. What an exciting opportunity to blossom within a thriving, forward-thinking company, where your sunny disposition and interpersonal skills can truly bloom! This role will dance hand-in-hand with the HR and Accounting teams, offering a chance to contribute meaningfully while embracing the journey. With regular on-site hours spanning 5 days a week, this role welcomes applications from recent college graduates or entry-level candidates eager to nurture their skill set like a fresh bud awaiting the warmth of the sun.

The ideal candidate will exhibit strong organizational skills, meticulous attention to detail, a customer-centric approach, and adeptness in navigating a fast-paced work environment. This position demands a sense of ownership and the capacity to execute tasks efficiently while managing multiple responsibilities within time constraints. The Office Admin will contribute to fostering a collaborative team atmosphere, general office administration tasks, accounting support, and assist the HR department in candidate recruitment, onboarding processes, and employee care. This is truly a ‘people-person’ job!

HOURLY PAY: $21 to $23/hr (DOE)

SCHEDULE: Monday thru Friday; 8 AM to 4:30 PM w/ 30 minute lunch break

Responsibilities Include:

Maintain confidential personnel files and personnel actions
Greet interviews and occasional guests of Fast Water Heater
General Office and Kitchen supply ordering & supply management
Working in our Applicant Tracking Systems (ATS) with candidate flow, recruitment and onboarding tasks (including uploading resumes, interview set-up, background checks, and 1st Day notices)
Be the liaison with our HelpDesk partner for equipment needs and ordering for new hires
Complete new hire onboarding steps & termination checklist items (i.e. – including employee/partner badges & credit cards for our Technicians)
Anniversary updates and market distribution for our internal monthly newsletter
Accounting support (Scanning & uploading, processing payments, filing bills, calling customers)
Project work as needed [Employee Recognition programs, mailings, provisions for Safety Celebrations, making travel arrangements for Tech visits, etc.]

Required Skills:

Exceptional attention to detail and high degree of accuracy
Ability to effectively organize work and manage time – work within tight deadlines
Ability to work independently and in team environment
Ability to work with confidential information
Strong data entry and analytical skills
Proficiency in MS Office suite, especially word and excel, typing 35wpm
Experience working with Applicant Tracking Systems and/or CRM’s is a plus
Experience working with Service Titan and/or Quickbooks is a plus
Strong communication and interpersonal/customer service skills
Ability to resolve problems, take initiative, and be a self-starter

Job Type: Fulltime, On-Site work

Exceptional attention to detail and high degree of accuracy
Ability to effectively organize work and manage time – work within tight deadlines
Ability to work independently and in team environment
Ability to work with confidential information
Strong data entry and analytical skills
Proficiency in MS Office suite, especially word and excel, typing 35wpm
Experience working with Applicant Tracking Systems and/or CRM’s is a plus
Experience working with Service Titan and/or Quickbooks is a plus
Strong communication and interpersonal/customer service skills
Ability to resolve problems, take initiative, and be a self-starter

Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Casual Dress