NOC 10019- Finance and Administration Manager Job

AWSE: Finance and Administration Manager

Position Details
Job Title: Finance and Administration Manager (NOC: 10019)
Company Name: Alpine West Systems Electrical
Location: Vancouver, BC
Salary: CAD $56.00 per hour
Working Hours: 40 hours per week
Job Type: Full-Time, Permanent
Language: English
Start Date of Employment: As soon as possible
Positions Available: 1

Job Summary
Alpine West Systems Electrical (AWSE) is a leading and rapidly growing electrical contracting company providing electrical services and solutions across commercial, residential, industrial, and infrastructure projects.
We are looking for an experienced Finance and Administration Manager to lead our corporate administrative services function while providing strong financial administrative oversight. The role is responsible for planning, organizing, directing, controlling and evaluating the operations of departments responsible for administrative services and finance, and for developing and implementing the company’s administrative policies, internal controls and financial-administrative procedures.
Working closely with the President and all departments, the Finance and Administration Manager will align back-office operations with business priorities, supervise administrative and finance-support staff, and prepare clear management reporting – supporting consistent, compliant and cost-effective operations as the company continues to scale.

Key Responsibilities
-Plan, organize, direct, control and evaluate the full scope of corporate administrative and finance-support operations, covering office services, records management, regulatory compliance and back-office workflows.
-Lead, guide and coach staff engaged in records management, finance administration, purchasing support and general administrative services, setting clear priorities and performance expectations.
-Establish and enforce corporate governance and regulatory compliance procedures across the organization, keeping documentation, filings and administrative records accurate, current and audit-ready.
-Plan, administer and monitor departmental budgets for contracts, equipment and supplies; track expenditures against plan, investigate variances and propose corrective actions to senior leadership.
-Prepare management reports, briefs and executive summaries for the President and leadership team evaluating the efficiency, cost-effectiveness and compliance of administrative and finance-support services.
-Interview, hire and oversee the training and professional development of administrative and finance-support staff, and conduct ongoing performance management and coaching.
-Develop and maintain office administration procedures, document control systems and compliance files to support both internal review and external audits.
-Support financial-administrative processes including invoice coordination, expense and cost control, purchasing records and supplier documentation to maintain accurate financial trail and records.
-Serve as a key liaison across project, engineering, operations and senior leadership teams, aligning administrative and finance support with changing business and project priorities.
-Proactively identify administrative and operational risks, escalate key issues and provide practical recommendations for process, system and control improvements.

Qualifications
-A college diploma or bachelor’s degree in business administration or a related administrative and/or financial services field is required.
-Minimum 5 years of progressive professional-level experience in business administration, finance or administrative services, with proven experience supervising staff, is usually required.
-A professional designation such as Associate of the Institute of Chartered Secretaries and Administrators (ACIS), Fellow of the Institute of Chartered Secretaries and Administrators (FCIS), or Professional Administrator (P Adm) is an asset.
-Solid knowledge of corporate governance, regulatory compliance, records management and administrative policies and procedures.
-Hands-on experience with budget administration, expense control, financial-administrative reporting and document control systems.
-Strong proficiency in office and ERP systems, document management tools and Microsoft Office.
-Excellent communication, coordination and people-management skills, with the ability to work across departments and support multiple business priorities.

Leadership and Decision-Making
The Finance and Administration Manager will oversee the organization’s administrative and finance-support functions and exercise independent judgment in administrative planning, budget control, compliance management, records administration and the development of back-office policies and procedures.
The role will also provide recommendations to the President and senior management on administrative performance, budget status, compliance matters, operational risks and other issues affecting the smooth and compliant running of the business.

Reporting Relationship
Reports to: Vice President
Supervises: Administrative and finance-support staff
Employment Requirements
This is a full-time, permanent position. The successful candidate will be expected to work approximately 40 hours per week in a corporate office environment, overseeing all administrative services, compliance and finance-support operations. The role requires regular cross-departmental coordination with internal teams and senior management to ensure consistent, compliant and efficient back-office operations across the organization.

How to apply
Please send your CV to [email protected], quoting the job title (Finance and Administration Manager) in the email subject.
If you’re ready to join a company that values expertise, teamwork, and a commitment to excellence, we want to hear from you! To apply, please submit your resume and cover letter highlighting your relevant experience. We look forward to reviewing your application and contacting selected candidates for interviews.
Alpine West Systems Electrical is an equal opportunity employer, committed to diversity and inclusion. Only candidates selected for an interview will be contacted.