Medical Office Manager-Marketing Coordinator Job

Captivating Aesthetics Ltd, operating as Captivating Boutique Aesthetics and Wellness Centre (See https://www.captivatingyou.ca), located at #101 10501, 67 Avenue, Grand Prairie, Alberta, T8W0K8, is looking for a full-time and permanent Medical Office Manager-Marketing Coordinator.
Are you organized, tech-savvy professional with a passion for healthcare administration and leadership. Join our growing medical practice as a Medical Office Manager-Marketing Coordinator and play a key role in ensuring smooth operations, driving business growth, and creating an exceptional experience for both patients and staff.

Duties

Office Manager Duties (40f the time)
• Oversee and coordinate the clinic’s procedures and review, evaluate and implement new procedures where needed
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Administer Albert Health policies and procedures with regards to claims and billings
• Assist in the annual budget and advise the CEO
• Coordinate and supervise the inventory of the clinic
• Prepare regular reports on number of clients / procedures performed
• Supervise the records of all clients

Marketing Coordinator duties (50f the time)

• Assess characteristics of products or services to be promoted to determine marketing and advertising needs of an establishment
• Advise the owner about marketing, advertising or sales promotion opportunities and strategies
• Develop strategies and related content for direct and digital marketing and advertising campaigns and implement them
• Manage post campaign analysis to measure and report on marketing and advertising metrics
• Develop and maintain social media accounts, including managing customer reviews and testimonials
• Develop, implement and evaluate public relations strategies and programs designed to inform clients, employees and the general public of our role
• Conduct public opinion and attitude surveys to identify the interests and concerns of key groups served by their organization
• Prepare or oversee preparation of press releases and prepare content for our website
• Develop and organize workshops, meetings, ceremonies and other events and programs for publicity, fundraising and information purposes
• Arrange interviews, news conferences and other media events
• Act as spokesperson for Captivating Aesthetics Ltd and answer written and oral inquiries
• Coordinate special publicity events and promotions for internal and external audiences
• Assist in the preparation of brochures, reports, newsletters and other material

Administrative Assistant Duties (10f the time)

• Prepare, key in, edit and proofread correspondence, invoices
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Maintain our manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities

Qualifications

• Certificate, Diploma or degree in commerce from any jurisdiction

Competences

• Must be able to perform the duties listed above
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint
• Experience in a senior clerical position is required
• Fluent in English with strong English writing skills
• Strong leadership and interpersonal communication skills
• Strong written skills for publication

Wages, work hours and Benefits

• $40 per hour; paid monthly
• 40 hours per week, working Monday to Friday from 8:30am – 17:30pm
• Overtime will be paid @ 1.5 after 40 hours per week
• Annual Health Spending account
• Annual bonus based on the clinic performance
• 4 weeks of paid vacation per year

How to Apply

Please submit your resume and cover letter to [email protected]

Please answer the following technical questions.
a. What is the difference between an open ended and close ended question
b. What are the Pros and cons of open-ended questions
c. What is the difference between qualitative and quantitative research?
d. Please list 6 types of questions use in Surveys

Only applications that complies with the above requirements will be considered