Medical Administrative Assistant Job

Location : 1900 walkers line suite 4, Burlington, ON L7M 4W5
Work location : On site
Salary: $36.10 hourly / 35 hours per week
Terms of employment: Permanent employment Full time, Evening, Flexible hours, Morning, Day, Weekend
Start Date: As soon as possible
Vacancies : 1 vacancy

Job Duties:

•Schedule and confirm dental appointments, manage patient communications, and relay messages to dental staff and patients.

•Accurately enter and format electronic dental records, reports, and correspondence, and prepare spreadsheets and documents for review.

•Assist patients in completing forms, case histories, and documentation to ensure accuracy of records.

•Process insurance claims, billing forms, and other related documentation in a timely manner.

•Maintain and safeguard confidential patient records and clinic files in compliance with privacy regulations.

•Prepare draft agendas for staff meetings, take meeting notes, transcribe minutes, and distribute them as required.

•Prepare and manage billing statements, payment records, and financial summaries for clinic operations.

•Implement and maintain administrative systems such as filing, document tracking, and monthly reporting.

•Manage ordering of dental and office supplies, maintain inventory levels, and coordinate with vendors as needed.

•Develop and implement office procedures and daily routines to ensure smooth clinic operations.

•Supervise and train administrative or support staff in clinic protocols, office procedures, and the use of dental software systems.

Languages
English

Education
College/CEGEP

Experience
7 months to less than 1 year

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks
•Coordinate the flow of information
•Interview patients to obtain case histories
•Open and distribute regular and electronic incoming mail and other material
•Schedule and confirm appointments
•Train staff in procedures and in use of current software
•Complete insurance and other claim forms
•Maintain filing system
•Order supplies and maintain inventory
•Determine and establish office procedures and routines
•Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
•Initiate and maintain confidential medical files and records
•Perform data entry

Supervision
•3-4 people

Experience and specialization

Computer and technology knowledge
•MS Word
•Electronic mail
•MS Excel
•MS Outlook

Additional information

Work conditions and physical capabilities
• Fast-paced environment
•Work under pressure
•Attention to detail

Personal suitability
•Accurate
•Client focus
•Efficient interpersonal skills
•Excellent oral communication
•Excellent written communication
•Flexibility
•Organized
•Reliability
•Team player

Who can apply for this job?
The employer accepts applications from:
•Canadian citizens and permanent or temporary residents of Canada
•other candidates, with or without a valid Canadian work permit

How to apply

Direct Apply
By Direct Apply

By email:: [email protected]