Marketing Operations & Project Specialist Job

Summary
We are seeking a Marketing Operations & Project Specialist to lead project management efforts and support marketing operations for the BD Advanced Patient Monitoring Brand & Digital marketing team. This role is central to driving the successful integration of our business unit into BD, ensuring alignment across marketing workstreams and cross-functional stakeholders.

You’ll manage timelines, coordinate deliverables, and support procurement processes while playing a key role in executing strategic initiatives, product launches, and market development efforts. This is a highly collaborative role ideal for someone who thrives in a structured yet dynamic setting and is comfortable navigating ambiguity.

Key Responsibilities:

Project Management
• Manage execution of marketing-related workstreams tied to BD integration
• Coordinate with cross-functional stakeholders to ensure timely execution of tasks
• Track integration milestones and ensure alignment with deliverables
• Lead integration meetings to review status, risks, and next steps
• Document and communicate progress, risks, and dependencies to leadership

Traffic Management
• Manage timelines and asset progress across marketing campaigns using Monday.com
• Proactively identify blockers and help remove obstacles to maintain momentum
• Follow up with project owners to keep deliverables on schedule
• Maintain accurate, up-to-date tracking of projects and documentation
• Lead weekly team meetings to review status, risks, and next steps

Procurement & Vendor Support
• Submit requests to contracts team for new vendors (NDAs, MSAs, SOWs)
• Process quotes to create purchase requisitions and generate purchase orders
• Submit invoices for timely payment processing

Calendar & Meeting Management
• Manage calendar for department head

Other incidental duties as required.

Additional Details:
• Location: On-site 4 days per week at BD office in Irvine, CA
• Work Hours: Standard business hours, Monday–Friday
• Compensation: $40–$60/hour (W-2 through staffing agency, based on experience)

Ideal Candidate Will Have:
• Bachelor's Degree in a related field with 3+ years of experience in marketing project coordination, or traffic management
• Strong attention to detail and ability to manage multiple workstreams
• Flexibility and comfort with ambiguity in a complex, evolving environment
• Experience with Monday.com or similar project management platforms
• Professional communication and follow-up skills across functions
• A proactive mindset and ability to work independently while navigating internal processes

As pioneers in the field of advanced hemodynamics, BD Advanced Patient Monitoring has a rich history of creating hemodynamic monitoring solutions that have transformed patient care over more than 50 years. Our AI-powered solutions and smart monitoring technology provide real-time data and insights, enhancing decision-making across various clinical scenarios. As we pursue our Purpose of advancing the world of health™, we collaborate closely with clinicians to develop innovative technologies and comprehensive clinical education for the advanced monitoring of patients. Every day, we partner with our customers to help them stay ahead of critical moments. Our extensive portfolio of products addresses the diverse needs of healthcare professionals, empowering them to deliver exceptional care.