Legal Systems & Records Administrator Job

Legal Systems & Records Administrator
Federated Hermes Career Opportunity#9637
We have a new opportunity for a Legal Systems & Records Administrator, located in Pittsburgh, PA

What You’ll Do
As a Legal Systems & Records Administrator, you’ll support and administer the applications and business processes used by the Legal Department for the management of business unit contracts and the review and approval of policies and procedures. Ensures the integrity of document repositories and their integration with other applications, including Salesforce and artificial intelligence applications. Support and interact with personnel from all departments across the company with regard to their use of Federated Hermes’ corporate SharePoint repositories for policies & procedures and contracts.

• Administer the Business Unit Contracts Library and the Policies and Procedures Management System (PPMS), including managing site access permissions and supporting document workflow users
• Support workflow processing by performing administrative tasks, monitoring in-process workflows, assisting end users and recommending improvements
• Perform entry of documents and metadata into SharePoint repositories
• Generate periodic and ad hoc reports for management, business unit records analysis and to ensure data accuracy and consistency
• Manage electronic recordkeeping processes to ensure compliance with records retention requirements
• Support business unit use of the repositories through individual coaching, problem solving and providing basic system support
• Work with Compliance and GTO to support and enhance the PPMS. Manage digitized records on Legal’s shared drives, repositories and internal sites
• Respond to management requests for Legal Department records/information
• Train and assist business unit coordinators

The Expertise We’re Looking For
• Minimum 3 years business experience required; college or technical school preferred
• Basic understanding of mutual funds operations preferred
• Proficiency in Microsoft products, including Word, Excel and Access required
• Experience with document management system such as SharePoint preferred
• Understanding of data processing concepts, including databases and file management preferred

Our Investment in You
We believe our employees are our most important asset! Therefore, we offer benefits programs designed to help you and your family thrive, training programs to advance your professional development and opportunities for you to give back to the community. Our offerings include:
• A competitive total compensation package, including bonus programs designed to recognize and incentivize our employees to do their best every day
• Time off programs including paid vacation, parental leave and a volunteer day to help you stay healthy and connected to the things that are important
• Opportunities to expand your professional network within the firm and the community through participation in programs such as the Women in Investing Employee Resource Business Group and the University Ambassador Program.
• Location – Pittsburgh, PA 15222 (hybrid in-office schedule)

About Federated Hermes
At Federated Hermes, our goals are to help individuals invest and retire better, to help our clients achieve better risk-adjusted returns, and to contribute to the positive outcomes in the wider world. We pledge to always putting our clients first and to acting responsibly and transparently. Our commitment to active, responsible investment has enabled us to become a leading investment manager serving investors around the world.

We provide career opportunities that enable our employees to grow and meet their career aspirations while balancing the needs of their personal lives. We offer a collaborative environment that promotes doing things the right way and always with integrity, sharing ideas to drive positive change, and following through on our commitments. We are motivated by a higher purpose and always consider the impact of our work. We promote teamwork and foster a diverse, inclusive and respectful workplace where unique perspectives, ideas and experiences are recognized and appreciated for the contributions they bring.

For consideration, please visit our company website and reference job #9637
For additional information, please visit FederatedHermes.com

Federated Hermes, Inc. offers a competitive salary and benefits package along with a professional environment.
Only those candidates in whom we have an interest will be contacted.
We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

EOE – Including Disability / Vets
Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm’s equal employment opportunity statement, Federated Hermes will also comply with applicable government contractor obligations, including ensuring veterans and qualified people with disabilities are considered for employment and promotional opportunities consistent with current federal, state and local laws and regulations. Federated Hermes will also make reasonable accommodations for the religious practices of beliefs of applicants and employees, as well as for mental health or physical disability needs.