Legal administrative assistant Job

Location: 13761 96 Ave suite 502 Surrey, BC V3V 1Z2
Salary: $28.00 per hour
Vacancy: 1
Start date: As soon as possible
Employment groups: Indigenous people, Newcomers to Canada, Veterans, Visible minorities, Youth
Terms of employment: Permanent employment, Full time 40 hours per week
Employment conditions: Day, Evening, Morning

Languages:
English

Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience:
2 years to less than 3 years

Tasks:
- As a legal administrative assistant at Nautical Consulting Group Ltd, you will be drafting immigration forms and online applications in accordance with the checklist; Collecting information and documents and communicating with clients; Reviewing for accuracy and organizing received documents and information by adhering to IRCC guidelines.
- Collaborating with the Immigration Consultant at Nautical Consulting Group Ltd while taking responsibility for the application processing and submission.
- Scheduling appointments/meetings; Creating and maintaining client case lists; Entering data on immigration forms (both paper and online); Utilizing Nautical Consulting Group Ltd.’s client management software to work with tasks, assignments, and other initiatives.
- Creating online accounts; Performing initial assessment of information and/or documents; Preparing and processing immigration applications, maintaining case correspondence and document files; Requesting and assigning documents to clients on the case management system and reviewing the documents submitted.
- Inputting reminders, updates and saving correspondence.
- Organizing and assembling application packages.
- Obtaining government filing fee payments; Filing, faxing, scanning, and copying; Arranging document delivery and couriers; Assisting with routine correspondence.
- Follow up with IRCC on the status of the application and flag deadlines; Conducting research of government resources to ensure processes are current and appropriate documents/immigration forms are being used.
- Contacting IRCC and other government agencies with respect to client matters; Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
- Communicating with clients by email, phone and in person; Updating clients’ files on in-house software program.
- Assisting the Immigration Consultant with complex legal matters in the areas of Canadian immigration.
- Preparing and drafting relevant materials in support of applications.
- Performing other administrative tasks as required.
- Maintaining and overseeing all communication with clients, while appropriately managing client expectations; Maintaining quality communication with clients by responding to email inquiries and voice calls.
- May supervise and train other staff in procedures and in the use of current software.
- You will be setting up and maintaining filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents.
- The Legal Administrative Assistant is tasked with opening and distributing regular and electronic incoming mail and other material and co-ordinate the flow of information within Nautical Consulting Group Ltd and/or with other departments or organizations.

Work conditions and physical capabilities:
Fast-paced environment, Attention to detail

Personal suitability:
Organized, Ability to multitask

Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply?
By email:
[email protected]

How-to-apply instructions:
Here is what you must include in your application:
Cover letter