Facilities Coordinator Job

You will assist the VP of Facilities & Real Estate Management with the planning, construction, and maintenance of all facilities managed by the Credit Union. In this role, you’ll work closely with vendors, contractors, building engineers and internal teams to ensure projects stay on track, within budget, and meet all deadlines. We’re looking for an organized, detail-oriented individual with strong communications skills and ability to multitask.

This position is hybrid (2x/week onsite). 

NYC Salary Range - $60,770-$70,000 annually; compensation is commensurate to geographic location.

• Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors

• Assist in establishing and managing budgets for facilities, ensuring all activities stay within financial guidelines.

• Ensure facilities are maintained safely and cost-effectively, meeting approved budget and operational requirements.

• Support project management for capital projects, including tracking deliverables and maintaining budgets.

• Review and manage contracts, work orders, leases, and related documentation.

• Handle accounting tasks, including invoice processing and maintaining department and project budgets.

• Assist with vendor onboarding, performance tracking, and space planning to support facility operations and expansion.

  Here’s the job description condensed into 6 streamlined bullets:

• Perform additional responsibilities as assigned
• Ensure compliance with federal and state laws and regulations and UNFCU’s Code of Ethics & Business Conduct

• HS Diploma or equivalent with some college coursework completed
• 3 or more years of facilities management or related experience, including building administration functions
• Knowledge of general construction principles
• Excellent communication skills, both verbal and written
• Space planning, with knowledge of office layouts, renovations, and relocation to optimize space usage
• Expertise in building management methods, contracts, and budget administration
• Effective organizational skills with the ability to prioritize tasks
• Ability to interact effectively with all levels within organization
• Willingness to work flexible work hours