Executive Secretary Job

Wage: 22-26/hr
time: 35-40 hrs/week
Work Location:Dartmouth
Permanent Empolyment, full time
vacancies:1
As soon as possible

Job requirements

Language: English
Education:high school, college diploma in related field prefered
Experience: 2 years or more

Job description:

Inspect the construction and maintainence work. Ensure work site safety.

Job duties:
1.Transcribe, edit, and proofread various documents such as correspondence, invoices, presentations, brochures, publications, reports, etc., from both machine dictation and handwritten copy.
2.Manage incoming regular and electronic mail, distributing it accordingly, and coordinate information flow internally and externally with other departments and organizations.
3.Schedule and confirm appointments and meetings for the employer, ensuring efficient time management.
4.Maintain office supplies inventory and place orders as needed to ensure smooth operations.
5.Handle telephone and electronic inquiries promptly, and relay messages accurately, maintaining professionalism at all times.
6.Establish and maintain both manual and computerized filing systems for efficient data management.
7.Develop and implement office procedures to optimize workflow and ensure organizational effectiveness.
8.Welcome visitors courteously, assess their needs, and direct them to the appropriate personnel or department.
9.Record and prepare accurate minutes of meetings to document discussions and decisions effectively.
10.Support research activities by compiling data, statistics, and other relevant information as needed.

Skills and abilities:
time management, computer proficiency, attention to detail, communication, organization, adaptability, problem-solving, customer service, multi-tasking, and confidentiality.

IT service