Executive & Personal Assistant to Entrepreneur and Family Job

Position Overview

A private family is seeking a highly organized, resourceful, and discreet Executive & Personal Assistant to serve as a trusted right hand to an entrepreneur, philanthropist, producer, and President/CEO of an entertainment company, while working closely with his wife to support the personal, family, and household needs of their busy lives.
This is a highly varied, in-person position supporting both professional and personal priorities. The role will coordinate executive activities, household logistics, travel, family scheduling, real estate/property-related needs, and select business and production activities.

The ideal candidate is someone who is exceptionally organized, anticipates needs before they arise, communicates confidently with a wide range of people, and can move seamlessly between executive, household, and family responsibilities. No two days will look the same, and success in this position requires sound judgment, flexibility, discretion, and a proactive, solutions-oriented approach.

The position works closely with the owner and his wife, household staff, vendors, business partners, agents, managers, publicists, and other professional contacts.

Key Responsibilities
Executive & Business Support
• Serve as a trusted administrative partner and right hand to the owner, helping manage day-to-day priorities and logistics.
• Manage calendars, meetings, calls, appointments, and scheduling for the owner and his family.
• Coordinate communications and logistics with agents, managers, publicists, vendors, business partners, and other professional contacts.
• Prepare for meetings, appointments, events, and business activities by ensuring schedules, materials, transportation, and other logistics are organized.
• Assist with administrative coordination for the owner's businesses, real estate activities, and other professional interests.
• Maintain organized digital files, documents, contacts, and communications.
• Provide occasional administrative and coordination support related to entertainment productions and events.
• Assist with social media or digital administrative tasks as needed.
Personal & Family Support
• Coordinate personal appointments, reservations, errands, returns, gifting, shopping, and other personal matters.
• Assist with family scheduling and logistics, including school pickups, children's activities, appointments, and transportation as needed.
• Assist with the care of the family’s three dogs, including walking, feeding, and occasional pet sitting as needed.
• Coordinate household calendars and help ensure family commitments are organized and communicated.
• Maintain a high level of professionalism and discretion when handling confidential family and personal information.
• Work collaboratively with the housekeeper and other household staff to ensure responsibilities are coordinated effectively.
Travel & Logistics
• Coordinate domestic and international travel, including flights, hotels, ground transportation, reservations, and detailed itineraries.
• Anticipate travel-related needs and ensure all necessary information, documents, reservations, and logistics are confirmed in advance.
• Coordinate travel changes and unexpected issues calmly and efficiently.
• When requested and with advance notice, accompany the family or owner on domestic or international travel to provide logistical support.
Household & Property Coordination
• Coordinate household vendors, service providers, contractors, and maintenance-related activities.
• Schedule and follow up on repairs, deliveries, installations, and other household services.
• Help identify and resolve household logistical issues before they become larger problems.
• Support the administration of Airbnb/short-term rental properties, including guest communications, scheduling, coordination with cleaning and maintenance staff, and resolution of routine guest or property issues.
• Assist with occasional property-related needs, including coordinating vendors and service providers.
• Maintain organized records of household and property-related activities.
Events & Production Support
• Assist with logistics for family events, professional events, productions, and other special projects.
• Coordinate schedules, transportation, vendors, supplies, guest information, and other event-related details.
• Provide flexible administrative support for time-sensitive projects and business priorities.
Qualifications
• Minimum of 4 years of experience as an Executive Assistant, Personal Assistant, Family Assistant, Household Manager, or in a similar high-trust support role.
• Experience supporting a high-level executive, entrepreneur, entertainment professional, family office, or high-net-worth household strongly preferred.
• Entertainment, event production, luxury hospitality, household management, or property-management experience is a plus.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to anticipate needs, prioritize competing demands, and follow through independently.
• Excellent written and verbal communication skills.
• Comfortable interacting professionally with executives, agents, managers, publicists, vendors, contractors, household staff, and family members.
• Strong travel-planning and logistics skills, including experience traveling internationally and being comfortable navigating international travel logistics.
• Strong judgment and ability to handle confidential and sensitive information with complete discretion.
• Comfortable working in a fast-paced environment where priorities may change quickly.
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, calendars, email, and basic social media platforms.
• Valid driver's license, reliable personal vehicle, and clean driving record.
• Comfortable using a personal vehicle for occasional work-related driving; business mileage will be reimbursed in accordance with mileage reimbursement policy.
• Valid passport and ability to travel domestically and internationally with advance notice.
• Comfortable working in a private family environment with three dogs.
• Professional, personable, confident, discreet, and service-oriented.
• Must be comfortable communicating by phone or text occasionally when time-sensitive matters arise outside regular working hours.

Schedule & Flexibility
This is a full-time, primarily in-person position based in Manhattan Beach, CA.
The typical schedule will generally fall within Monday–Friday business and family hours, with core hours of approximately 10:00 a.m.–7:00 p.m. (with flexibility). Actual working hours may vary based on the needs of the owner, family, and businesses.
Occasional evening or weekend support may be required, particularly for special events, travel, property needs, or time-sensitive family or business matters. Advance notice will be provided whenever reasonably possible.

What Success Looks Like
The successful candidate will become a trusted and dependable partner to the owner and family. They will keep schedules, travel, household logistics, property needs, and professional commitments organized; anticipate problems before they arise; communicate clearly with everyone involved; and bring a calm, solutions-oriented approach to an environment where priorities can change quickly.
Above all, this person should be someone the family can trust completely—professionally, personally, and with confidential information.