Executive Assistant to the AVP, Advancement Strategies Job

The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP’s primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams

This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs).

Minimum Requirements
• Bachelor's degree or an equivalent combination of experience, education, and/or training.
• Two years of experience providing high-level administrative support within a large, complex organization or team.
• One year of progressively responsible experience in supervision or performing lead worker responsibilities.

Professional Competencies
• Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities.
• Ability to manage people and work effectively with others.
• Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees.
• Experience with data collection and analysis.
• Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules.
• Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows.
• Ability to work with technology platforms.
• Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
• Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications
• Budget management and administration experience.
• Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership.
• Experience providing executive-level support in a higher education environment.

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising.