Executive Assistant Job

Job Summary
The Executive Assistant provides administrative and legal support to assigned attorneys by managing calendars, preparing legal documents, maintaining case files, and coordinating court-related activities. This role requires strong organizational skills, legal office experience, and knowledge of court procedures.
Key Responsibilities
• Support assigned attorneys with daily administrative and legal secretarial tasks
• Prepare, format, finalize, and file legal documents, pleadings, and correspondence
• Manage attorney calendars, hearings, depositions, and travel arrangements
• Maintain case files and coordinate document service with appropriate parties
• Communicate with court staff, including judge assistants and court reporters
• Assist with subpoenas, discovery requests, and transcript coordination
Required Skills and Certification
• High school diploma required
• 3–5 years of experience as a paralegal or legal secretary
• Experience with legal document preparation, filing, pleadings, motions, subpoenas, and discovery
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
• Strong communication, organization, and calendar management skills
Preferred Skills and Certification
• Associate’s or Bachelor’s degree preferred
• Experience working in the Florida court system
• Experience supporting multiple attorneys and executive schedules
Scheduling
• Location: Tallahassee, FL
• Interview Type: Webcam or In Person