Executive Assistant Job

Job Description:
•Work with the Office Manager to establish, implement, and coordinate administrative policies and procedures.
•Perform quantitative and qualitative research to analyze industrial data, current market trends, and present findings to the executives.
•Develop and present to the executives marketing content and strategies, and support the executives in expanding the customer base.
•Prepare, proofread, and edit reports and correspondence for the executives.
•On behalf of the executives, liaise with organizations and respond to inquiries via calls, emails, and other correspondence professionally and promptly.
•Assist the Office Manager in scheduling appointments, organizing meetings, and maintaining accurate records and databases.
•Prepare reports and follow up on customer feedback as necessary to ensure satisfaction.
•Coordinate maintenance of office equipment, IT support, and computer systems.
•Receive, label, and organize incoming materials efficiently.
•Monitor and manage clinic inventory and supply levels to ensure optimal fill rates.
•Maintain and update filing systems and booking records for accuracy and accessibility.
•Coordinate with staff and lab assistants to ensure smooth daily operations within the organization.

Qualifications:
•Completed secondary education or equivalent.
•Minimum of 2 years of relevant administrative experience.
•Proficient in essential office software and equipment, including Microsoft Office, Denture software, fax machines, and copiers.
•Strong analytical and problem-solving skills, with demonstrated ability to resolve complex issues through case studies.
•Highly organized, with the ability to prioritize multiple projects effectively in a fast-paced and dynamic environment.
•Self-motivated, team-oriented, and equipped with excellent written and verbal communication skills.
•Capable of working independently and collaboratively, managing multiple tasks simultaneously.
•Knowledge of IT systems and content development is an asset.
•Fluent in English; additional languages are a plus.

Benefit
•10-day vacation, 4%
•Free lunch provided

Paid Holidays, Vacations, and Sick Leave