Executive Assistant (NOC 12100) Job

Position Overview:
With our business experiencing sustained growth, we are seeking a highly organized and proactive Executive Assistant to support our senior management team in coordinating administrative operations, managing internal communications, facilitating external partnerships, and overseeing reporting functions.

Job Description:
• Provide administrative support to the board of directors, acting as a liaison with senior management and the internal departments of Oakel City Canada Ltd.
• Establish and co-ordinate administrative policies and procedures; organize and facilitate conferences and board meetings across multiple company locations.
• Manage and prioritize communications including emails, phone calls, and written correspondence, ensuring prompt attention to urgent or high-priority items.
• Respond to inquiries professionally and in a timely manner to support smooth organizational communication and operations.
• Coordinate administrative functions for the board, including scheduling meetings, preparing agendas, reports, supporting documents, and follow-up items.
• Ensure follow-up on key deliverables, action items, and timelines resulting from meetings.
• Conduct research on the flooring industry across North America; compile, analyze, and report data from offices in Mississauga, Calgary, and Edmonton to support strategic decision-making.
• Prepare and present detailed reports for executive-level updates and board review.
• Liaise with other office locations on behalf of the board of directors and maintain consistent communication.
• Compile and reconcile monthly expense reports, sales summaries, and credit card records across all office locations.
• Supervise the maintenance of accurate filing and shipping records to support efficient flooring product tracking and inventory logistics.
• Assist with special projects assigned by the boards, managing timelines, coordinating with multi-location teams, and monitoring progress through completion.

If you’re interested in this position, please send your resume to [email protected].
Only suitable candidates will be contacted.

• A bachelor’s degree or college diploma in business administration, public administration, or a related field.
• A minimum of one year of experience in a related administrative or executive assistant role is required.
• Strong ability to manage multiple tasks and deadlines.
• Strong organizational and coordination abilities.
• Proficiency with Microsoft Office Suite and other administrative tools.
• Proficiency in English.
• Previous experience in a construction, manufacturing, or distribution environment is an asset.

Health/Dental Benefits

Oakel City Canada Ltd. specializes in delivering comprehensive flooring solutions tailored to meet the diverse needs of our clients. Our offerings include high-quality flooring products designed for durability, aesthetic appeal, and superior performance. At Oakel City, we are committed to excellence, innovation, and customer satisfaction. Oakel City Canada Ltd. operates at three locations: Mississauga, Calgary, and Edmonton.