Contracts and Grants Support Advisor Job

Primary Responsibilities

• Review incoming and outgoing legal instruments and modifications (including award agreements, subaward agreements, pre-teaming agreements, teaming agreements, sub-contracts, etc), and conduct regulatory research.


• Oversee the setup, maintenance, modifications, and closeout of awards and projects in Ipas's Enterprise Resource Planning system (Workday).


• Develop training resources and materials and deliver training sessions to enhance the capacity of the team and relevant stakeholders across the network in contracts, grants, and related compliance matters


• Facilitate and coordinate handoff meetings to share relevant award information with implementing teams.


• Collaborate with program and procurement teams in negotiating contracts and subawards terms and conditions to ensure compliance and mitigate risks by providing advice on language and approach.


• Develop and implement strategies to address potential challenges and issues during the life cycle of contracts and grants.


• Explore opportunities for innovation in contracts and grants management processes, leveraging technology and best practices to enhance efficiency and effectiveness.


• Identify and implement process improvements to streamline workflows and balance risk with Ipas's shared leadership and network philosophies.


• Ensure that the award review process is carried out in accordance with established processes and procedures and contact consultants when expert advice is required.


• Serve as focal point for providing support to other nodes during audits and due diligence processes with respect to donor awards.


• Assist program managers and other stakeholders with contract, Workday, and Award Library-related questions.


• Maintain Ipas's Award Library and internal award trackers.


• Other duties as assigned.

Requirements

Minimum

• Bachelor's degree in business administration, finance, or a related field.


• Minimum of 5 years of senior-level experience in contracts and grant management within the nonprofit sector.


• In-depth knowledge of donor requirements and industry best practices related to contract and grant management.


• Direct management of sub-awards and/or international development project management experience.


• Strong negotiation, analytical, and problem-solving skills.


• Excellent communication and interpersonal skills.


• Proven ability to work collaboratively in a team-oriented environment.


• Proficient in Microsoft Office Suite.


• Experience using Workday or similar management/ERP systems.


• Professional experience outside of the United States, preferably in Africa, Asia, or Latin America.


• Demonstrated expertise in designing and conducting training and other capacity-building initiatives.


• Experience drafting organizational policies and procedures.


• English language fluency

Preferred Skills

• Experience using Workday for award setup.


• Master's degree is a plus, especially masters-level studies in legal, regulatory, and compliance fields.


• Experience with accounting/financial management principles.


• International development experience


• Ability to work in Spanish, French, or Portuguese.

Competencies

• Detail-oriented.


• Analytical - Ability to re-prioritize quickly and accurately identify issues that require escalation to management.


• Customer Service.


• Communication and Collaboration.


• Decisive Risk Management and Problem Solving.


• Training.


• "I got this" Attitude.