Billing Clerk Job

Job Summary:
We are seeking experienced Billing Clerks to support billing operations in a fast-paced environment. These contractors will help clean up backlog work ahead of an upcoming ERP system change, support billing documentation, and assist with special billing projects. The ideal candidate should be able to step in quickly, learn existing processes, work collaboratively across departments, and make an immediate impact.
Key Responsibilities:
• Learn current billing processes and assist with backlog cleanup before ERP system transition
• Review purchase orders and service orders to prepare them for posting and/or cleanup
• Review rental orders for accuracy and make corrections as needed
• Support documentation efforts related to the new ERP system
• Assist with special billing-related projects
• Compile, sort, and review documents such as invoices and checks related to business transactions
• Verify and post billing and financial transaction details into ledgers, spreadsheets, and databases
• Prepare invoices, reports, and other billing records, ensuring accuracy and completeness
• Reconcile report discrepancies and investigate billing issues
• Monitor revenue-generating activity and help ensure timely invoice generation
• Communicate effectively through email and Microsoft Teams
• Respond to questions from employees, vendors, clients, and customers regarding billing, accounts, procedures, and services
• Work closely with current billing staff and partner with other teams as needed
• Contribute effectively in a fast-paced, cross-functional environment requiring strong attention to detail and critical thinking
Required Qualifications:
• Experience in billing, invoicing, accounts support, or related clerical/accounting work
• Strong attention to detail and accuracy
• Ability to review and reconcile billing records and resolve discrepancies
• Strong critical thinking and problem-solving skills
• Comfortable working in a fast-paced environment
• Strong written communication skills, especially through email and Teams
• Ability to collaborate effectively across departments
• Proficiency in Microsoft Office and general computer systems
Preferred Qualifications:
• Some college preferred
• Experience with Microsoft Navision is a plus
• Prior experience supporting ERP transitions, billing cleanup, or special billing projects is preferred