Automotive Auction and Title Coordinator Job

Job Duties:

• Coordinate the transportation of vehicles from dealerships to auction houses efficiently and cost-effectively including scheduling pickups, coordinating with transportation providers, and ensuring timely delivery to the auction sites.
• Acts as the key point of contact with the auction houses to correct any incomplete or missing administrative files associated with transferred vehicles.
• Maintain accurate and up-to-date administrative files for each vehicle, including the location of physical titles, registration documents, mileage verification and any other pertinent paperwork; liaise with dealerships and auction house personnel to ensure all documentation is in order.
• Consistently demonstrate strong communication and coordination skills for successful execution of sales transactions, logistics operations, and auction deliveries.
• Regularly troubleshoot logistics problems, resolve paperwork discrepancies, or escalate issues to management or relevant stakeholders for resolution.
• Perform all other duties and special projects as assigned

Education and/or Training:

• High School Diploma or equivalent
• Additional education, certifications, or experience are a plus
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Relevant Work Experience:

• 1-3 years’ experience in administrative services or related fields
• Experience in a similar role such as automotive sales, wholesale operations, logistics coordination, or related fields preferred but not required
• Familiarity with transportation logistics processes, including scheduling pickups, coordinating deliveries, and managing transportation providers preferred
• Knowledge of work processes and tools is generally limited to own area of responsibility
• Understanding of accounting principles and bookkeeping software may be required

• Auction automotive/dealership experience preferred

• Title work experience preferred

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