Administrative Services Manager Job

Waterloo Independent School is an independent private school located in Waterloo, Ontario, Canada, offering the Ontario Secondary School Diploma. We are committed to fostering academic excellence and personal growth, preparing our graduates to continue their studies at post-secondary institutions across Canada and around the world.
We are currently seeking an experienced Administrative Services Manager to oversee and coordinate the school's daily operations.

Position Details:
Anticipated Start Date: Immediately
Location: 55 Dickson St, Cambridge, ON, N1R 7A5, Canada
Terms of Employment: Permanent Full-time
Salary: $ 88,000 to $ 100,000per year
Benefit: Health related benefits will be provided.

Duties and Responsibilities:
• Plan, organize, and oversee the school’s daily administrative operations to ensure smooth and efficient delivery of support services.
• Manage administrative budgets, monitor expenses, and supervise the procurement, inventory, and maintenance of equipment, materials, and supplies.
• Develop and implement procedure and policies for administrative functions such as student registration, fee collection, facility operation and regulatory compliance.
• Maintain secure, organized systems for student records, personnel files, and other essential administrative documentation.
• Oversee the recruitment and onboarding of administrative staff, ensuring alignment with organizational goals and needs.
• Supervise, train, and evaluate administrative personnel to maintain high standards of performance and accountability.
• Ensure day-to-day operations comply with school policies, Ontario provincial regulations, and health and safety standards.
• Assist in the planning and coordination of internal events, meetings, and special school activities.
• Prepare comprehensive reports and operational updates to inform and guide the decision-making of the school’s management team.
• Liaise with parents, external agencies and service providers on administrative matters affecting student and school operations.

• Completion of a college diploma or higher education is required.
• Minimum 5 years of experience in administrative or operational management, preferably in an educational or training institution.
• Strong organizational, problem-solving, and communication skills.
• After-hours or weekend work may occasionally required due to business need.
• Be able to communicate in English.
If you are interested in applying for the position and to work in our team, please send your resume to [email protected] and reference 2508 on the subject line.

Other Benefits

Waterloo Independent School is an independent private school located in Waterloo, Ontario, Canada, offering the Ontario Secondary School Diploma. We are committed to fostering academic excellence and personal growth, preparing our graduates to continue their studies at post-secondary institutions across Canada and around the world.