Administrative / Personal Assistant Job
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Employer: B&B Consults
SpiderID: 14237659
Location: Los Angeles, California
Posted: 9/10/2026
Wage: $50 per hour
Priority Review Date: 10/10/2026
Job Code / NOC / SOC: Administrative / Office Support
Category: Secretary/Admin. Assistant/Receptionist
Job Description:
B&B Consults is seeking a highly organized, proactive, discreet, and versatile Administrative / Personal Assistant to provide administrative, scheduling, travel, communication, and personal support to the Director.
The Administrative / Personal Assistant will serve as a trusted support partner, managing a combination of professional business responsibilities and personal administrative tasks. Responsibilities include calendar management, email and phone communication, travel coordination, document organization, expense tracking, errands, vendor coordination, deliveries, and event support.
The ideal candidate is highly organized, dependable, professional, resourceful, and comfortable managing confidential information and changing priorities. The successful candidate must be able to work independently, anticipate needs, meet deadlines, and maintain a high level of discretion.
Work arrangements : Remote
Employment Type: This is a part-time position with a flexible schedule.
Available to work : Weekdays
Willing to Travel : Locally
Key Responsibilities
Administrative Support
• Manage and coordinate the Director's professional and personal calendar.
• Schedule meetings, appointments, calls, and other commitments.
• Coordinate schedules and resolve calendar conflicts.
• Monitor incoming emails and phone calls and route or respond to communications as appropriate.
• Draft, format, and proofread professional correspondence, emails, documents, and other communications.
• Maintain organized digital and physical filing systems.
• Organize business documents, bills, receipts, records, and correspondence.
• Monitor office supplies and coordinate ordering and replenishment.
• Handle incoming and outgoing mail and deliveries.
• Communicate and coordinate with vendors, service providers, and business contacts.
• Assist with expense reports, receipt tracking, invoice tracking, and basic administrative bookkeeping tasks.
• Maintain accurate records and ensure administrative tasks are completed on schedule.
Personal Assistance and Lifestyle Support
• Provide personal administrative support to the Director as needed.
• Coordinate personal appointments, schedules, and commitments.
• Run local personal and business errands.
• Pick up and deliver documents, supplies, packages, and other items.
• Coordinate household and office deliveries.
• Communicate with home maintenance personnel, contractors, landscapers, cleaning services, and other vendors.
• Schedule and coordinate household or property-related services.
• Assist with personal and professional event planning.
Travel Coordination
• Research and arrange domestic and international travel.
• Coordinate flights, hotels, ground transportation, and travel schedules.
• Prepare detailed travel itineraries and confirmations.
• Organize travel-related documents and reservations.
• Monitor travel schedules and communicate important updates or changes.
• Coordinate transportation and logistics to ensure smooth travel arrangements.
Event and Meeting Support
• Assist with planning and coordinating business meetings, professional events, dinners, and personal celebrations.
• Coordinate reservations, vendors, schedules, deliveries, and event logistics.
• Maintain calendars and timelines for upcoming events.
• Follow up with vendors and service providers to confirm arrangements.
Work Arrangement
• Remote
• Candidates must have a reliable internet connection and a suitable workspace for performing online tasks.
• Local availability is required for errands, deliveries, vendor coordination, appointments, and other off-site responsibilities.
Benefits
Benefits may include:
• Health Insurance
• Paid Time Off (PTO)
• 401(k) retirement plan
*Benefits are subject to applicable eligibility requirements, company policies, and plan terms.
How to Apply
Please submit your resume and a brief cover letter outlining your relevant administrative, personal assistant, executive assistant, scheduling, travel coordination, and organizational experience to [email protected].
Email Subject: Administrative / Personal Assistant Application
Please highlight relevant experience with calendar management, administrative support, personal assistance, travel coordination, vendor management, Microsoft Office, Google Workspace, and confidential information handling.
The Administrative / Personal Assistant will serve as a trusted support partner, managing a combination of professional business responsibilities and personal administrative tasks. Responsibilities include calendar management, email and phone communication, travel coordination, document organization, expense tracking, errands, vendor coordination, deliveries, and event support.
The ideal candidate is highly organized, dependable, professional, resourceful, and comfortable managing confidential information and changing priorities. The successful candidate must be able to work independently, anticipate needs, meet deadlines, and maintain a high level of discretion.
Work arrangements : Remote
Employment Type: This is a part-time position with a flexible schedule.
Available to work : Weekdays
Willing to Travel : Locally
Key Responsibilities
Administrative Support
• Manage and coordinate the Director's professional and personal calendar.
• Schedule meetings, appointments, calls, and other commitments.
• Coordinate schedules and resolve calendar conflicts.
• Monitor incoming emails and phone calls and route or respond to communications as appropriate.
• Draft, format, and proofread professional correspondence, emails, documents, and other communications.
• Maintain organized digital and physical filing systems.
• Organize business documents, bills, receipts, records, and correspondence.
• Monitor office supplies and coordinate ordering and replenishment.
• Handle incoming and outgoing mail and deliveries.
• Communicate and coordinate with vendors, service providers, and business contacts.
• Assist with expense reports, receipt tracking, invoice tracking, and basic administrative bookkeeping tasks.
• Maintain accurate records and ensure administrative tasks are completed on schedule.
Personal Assistance and Lifestyle Support
• Provide personal administrative support to the Director as needed.
• Coordinate personal appointments, schedules, and commitments.
• Run local personal and business errands.
• Pick up and deliver documents, supplies, packages, and other items.
• Coordinate household and office deliveries.
• Communicate with home maintenance personnel, contractors, landscapers, cleaning services, and other vendors.
• Schedule and coordinate household or property-related services.
• Assist with personal and professional event planning.
Travel Coordination
• Research and arrange domestic and international travel.
• Coordinate flights, hotels, ground transportation, and travel schedules.
• Prepare detailed travel itineraries and confirmations.
• Organize travel-related documents and reservations.
• Monitor travel schedules and communicate important updates or changes.
• Coordinate transportation and logistics to ensure smooth travel arrangements.
Event and Meeting Support
• Assist with planning and coordinating business meetings, professional events, dinners, and personal celebrations.
• Coordinate reservations, vendors, schedules, deliveries, and event logistics.
• Maintain calendars and timelines for upcoming events.
• Follow up with vendors and service providers to confirm arrangements.
Work Arrangement
• Remote
• Candidates must have a reliable internet connection and a suitable workspace for performing online tasks.
• Local availability is required for errands, deliveries, vendor coordination, appointments, and other off-site responsibilities.
Benefits
Benefits may include:
• Health Insurance
• Paid Time Off (PTO)
• 401(k) retirement plan
*Benefits are subject to applicable eligibility requirements, company policies, and plan terms.
How to Apply
Please submit your resume and a brief cover letter outlining your relevant administrative, personal assistant, executive assistant, scheduling, travel coordination, and organizational experience to [email protected].
Email Subject: Administrative / Personal Assistant Application
Please highlight relevant experience with calendar management, administrative support, personal assistance, travel coordination, vendor management, Microsoft Office, Google Workspace, and confidential information handling.
Job Requirements:
Qualifications
• Minimum 2 years of professional experience in an Administrative Assistant, Personal Assistant, Executive Assistant, Administrative Coordinator, or similar support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and changing schedules.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making skills.
• Professional demeanor and strong interpersonal skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Ability to anticipate needs, follow through on assignments, and meet deadlines.
• Reliable, proactive, resourceful, and highly organized.
Technical Skills
Experience with common business productivity and communication tools, including:
• Microsoft Office 365
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Google Workspace
• Google Calendar
• Email and calendar management systems
• Video conferencing platforms
• Messaging and collaboration tools
• Customer relationship management (CRM) systems, when applicable
Required Skills
• Administrative Support
• Personal Assistance
• Executive Support
• Calendar Management
• Appointment Scheduling
• Email Management
• Phone Communication
• Travel Coordination
• Travel Planning
• Document Management
• File Organization
• Expense Tracking
• Receipt Management
• Invoice Tracking
• Vendor Coordination
• Event Planning
• Errand Coordination
• Household Management
• Office Coordination
• Data Entry
• Microsoft Office
• Google Workspace
• Time Management
• Organization
• Multitasking
• Communication
• Confidentiality
• Discretion
• Problem Solving
• Attention to Detail
Transportation Requirement
A valid driver's license and reliable personal transportation are required for local business and personal errands, deliveries, appointments, and other off-site responsibilities.
Confidentiality and Professionalism
This position involves access to confidential business, financial, personal, scheduling, and household information. The Administrative / Personal Assistant must exercise sound judgment and maintain strict confidentiality when handling sensitive information and communications.
• Minimum 2 years of professional experience in an Administrative Assistant, Personal Assistant, Executive Assistant, Administrative Coordinator, or similar support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and changing schedules.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making skills.
• Professional demeanor and strong interpersonal skills.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Ability to anticipate needs, follow through on assignments, and meet deadlines.
• Reliable, proactive, resourceful, and highly organized.
Technical Skills
Experience with common business productivity and communication tools, including:
• Microsoft Office 365
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Google Workspace
• Google Calendar
• Email and calendar management systems
• Video conferencing platforms
• Messaging and collaboration tools
• Customer relationship management (CRM) systems, when applicable
Required Skills
• Administrative Support
• Personal Assistance
• Executive Support
• Calendar Management
• Appointment Scheduling
• Email Management
• Phone Communication
• Travel Coordination
• Travel Planning
• Document Management
• File Organization
• Expense Tracking
• Receipt Management
• Invoice Tracking
• Vendor Coordination
• Event Planning
• Errand Coordination
• Household Management
• Office Coordination
• Data Entry
• Microsoft Office
• Google Workspace
• Time Management
• Organization
• Multitasking
• Communication
• Confidentiality
• Discretion
• Problem Solving
• Attention to Detail
Transportation Requirement
A valid driver's license and reliable personal transportation are required for local business and personal errands, deliveries, appointments, and other off-site responsibilities.
Confidentiality and Professionalism
This position involves access to confidential business, financial, personal, scheduling, and household information. The Administrative / Personal Assistant must exercise sound judgment and maintain strict confidentiality when handling sensitive information and communications.
Contact Information:
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